Administrative Assistant - Trans Mountain Expansion Project

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request special accommodation. All information received in relation to accommodation will be kept confidential.

Information on accommodation for persons with disabilities

NOTE: Preference will be given to qualified persons who are of Indigenous heritage. We encourage applicants to self-identify.

The Government of Canada is committed to building a skilled workforce that is representative of Canada's diversity, which includes the recruitment of Canadian Veterans and releasing Canadian Armed Forces personnel.

It is your responsibility to keep your personal data in your PSRS Applicant Account up-to-date and to check your email account regularly to ensure that you do not miss out on any opportunities.

All job applications must be submitted through the Public Service Resourcing System. Persons with disabilities preventing them from applying on-line are asked to contact 1-800-645-5605.

Work environment

Are you looking for an exciting, dynamic and challenging work environment? Would you like to expand your experience and have an opportunity to support or work on complex policy issues and files? If yes, then Natural Resources Canada (NRCan) is the place for you.
The Federal Government is re-initiating consultations with Indigenous Peoples for the Trans Mountain Expansion Project. A team is being established to ensure consultation with Indigenous Peoples is done the right way. No relationship is more important to the government than the one with Indigenous Peoples.
This opportunity will be challenging but rewarding. As this Project has substantial potential Economic and Environmental Benefits, as well as extensive involvement and consultation with Indigenous Peoples, it is important that we find team members just as passionate about the work as we are.

Intent of the process

A pool of fully or partially qualified candidates may be established through this process to staff identical or similar positions at Natural Resources Canada with various tenures (determinate period or indeterminate), various language requirements (English Essential and Bilingual) and profile(s) (BBB/BBB, CBC/CBC, CCC/CCC, etc.), various security requirements (reliability or secret), various conditions of employment and for various locations.

Positions to be filled: 3

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

A secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

Significant* experience providing administrative services, such as scheduling meetings, preparing agendas, organizing logistics for events or meetings, preparing minutes, following up on action items, making travel arrangements, processing travel claims.
Experience conducting background research, information collection and synthesizing administrative actions.
Experience in processing acquisitions of goods and services using different methods of procurement, including call ups against standing offers, purchase orders or commitments.
Experience in the use of Microsoft Office software such as Word, Excel, PowerPoint and/or Outlook.

*Significant refers to the breadth, depth, complexity and diversity of tasks and the level of autonomy used.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements

Information on language requirements

Knowledge of Treasury Board policies or directives relating to finance, procurement or operational planning.
Knowledge of departmental administrative processes and procedures related to such areas as: finance, human resources, contracting, IT, accommodations or security.

Ability to communicate effectively orally;
Ability to communicate effectively in writing.

Judgement
Effective interpersonal relationships
Dependability
Thoroughness

The following may be applied / assessed at a later date (may be needed for the job)

Knowledge and awareness* of Indigenous issues.

**In this context, awareness is identified as an understanding of the diversity of the culture, the history, legal rights, politics and an understanding of the top issues for Indigenous Peoples; both politically and socially

Conditions of employment

Secret security clearance

Willingness and ability to work overtime and travel (evenings and weekends)

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the targeted groups when you apply.

Information on employment equity

Reference checks may/will be sought
An interview may/will be sought
A written examination may/will be administered
A situational exercise may/will be administered
If you are selected for further consideration, please advise the person who will contact you of any accommodations you may require during the selection process.
We thank all applicants for their interest in our position(s).
For the purpose of this staffing process, only candidates selected for further assessment will be contacted.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.