Management Services Coordinator

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request special accommodation. All information received in relation to accommodation will be kept confidential.

Information on accommodation for persons with disabilities

Candidates must clearly demonstrate in the Screening questionnaire how they meet the education and experience criteria listed in the essential and asset qualifications. Please note that stating that the requirement has been met, and/or listing past or current responsibilities, does not represent adequate substantiation. Rather, you must provide concrete examples that clearly illustrate how you meet the requirement. Résumés may be used as a secondary source to validate the qualifications described; comments such as "refer to my attached resume" will not be accepted and may result in your application being rejected. Failure to provide this information in the requested format may result in your application being rejected.

Intent of the process

The immediate need is one (1) bilingual imperative CBC/CBC position located in Ottawa, Ontario.

However, a pool of partially-qualified candidates may be established and may be used to staff similar positions with various tenures, language requirements and security requirements. All federal organizations listed in Schedules I, IV and V of the Financial Administration Act may use this staffing process to appoint a candidate to its organization in a similar position if a pool is created.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION
EDU - A secondary school diploma or an acceptable combination of education, training and/or experience in a field relevant to the position.

Degree equivalency

EXPERIENCE
EX1 - Experience interpreting administrative OR financial procedures.
EX2 - Experience in liaising and consulting with various stakeholders.
EX3 - Significant** experience providing administrative support.
EX4 - Recent* and significant** experience in managing the office of Director Level (or above).
EX5 - Experience editing briefing notes at the intent of the Director (or above).

* Recent experience is defined as within the previous five (5) years.
** Significant experience is defined as two (2) years of experience.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

ASSET QUALIFICATIONS

EDUCATION
AEDU1 - Successful completion of two (2) years of an acceptable post-secondary educational program relevant to the position to be staffed.
AEDU2 - Graduation with a degree from a recognized post-secondary institution.

Degree equivalency

EXPERIENCE
AEX1 - Experience in liaising with procurement specialists.
AEX2 - Experience in liaising with HR management services.
AEX3 - Experience in liaising with Senior Official offices (ADM and above).

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (CBC/CBC)

Information on language requirements

ABILITIES
AB1 - Ability to work under pressure.
AB2 - Ability to communicate effectively in writing.
AB3 - Ability to communicate effectively orally.
AB4 - Ability to manage staff.
AB5 - Ability to make recommendations to management as it relates to administrative matters and the management of a Director General’s office.

PERSONAL SUITABILITY
PS1 - Initiative
PS2 - Effective interpersonal skills
PS3 - Attention to details
PS4 - Judgment
PS5 - Dependability
PS6 - Analytical Thinking

The following may be applied / assessed at a later date (may be needed for the job)

OPERATIONAL REQUIREMENTS:
- Willingness and Ability to work occasional overtime as required.

Conditions of employment

Secret security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the targeted groups when you apply.

Information on employment equity

The hiring Department will only accept applications using the Public Service Resourcing System (PSRS).

It is your responsibility to ensure that your email and contact information are maintained with the hiring board AND in your Public Service Resourcing System (PSRS) account. As all of the communication for this process will be conducted via the email address provided in your application AND via your PSRS account, it is your responsibility to ensure that you check for messages regularly and to ensure that your email address accepts messages from unknown users (some email systems block these types of email or filter them to a junk mail folder). Failure to respond to key messages may result in your being eliminated from this process.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.