Registry Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request special accommodation. All information received in relation to accommodation will be kept confidential.

Information on accommodation for persons with disabilities

ONLY ONLINE APPLICATIONS WILL BE ACCEPTED.

1. Applicants who apply to this selection process must include in their application a valid e-mail address and make sure this address is functional at all times and accepts messages from unknown users.

2. You will be required to show how you demonstrate the essential qualifications (i.e. Education, Experience and/or Occupational Certification) for the initial screening through your resume and in answering online screening questions. It is NOT sufficient to only state that the qualifications are met or to provide a listing of current or past responsibilities. Rather you must clearly demonstrate HOW, WHEN, and WHERE the qualification was met through substantiation by examples. Information on your described skills, experience, etc. provided in the screening questions should be supported by your resume. Failure to provide the above information in the format required may result in your application being rejected from the process.

3. If you do not fully complete the screening questions as instructed, you may be screened out.

4. A random or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

5. Asset qualifications may be applied in this selection process.

6. Please identify clearly your substantive group and level and your employment status on your resume and/or application form.

7. Please ensure that your Personal Record Identifier (PRI) is included in your application (if applicable).

Duties

Duties include:
Provides information to internal/external clients of the Courts.
Reviews and prepares Court files for the use by the Registry the judiciary, litigants and counsel.
Prepares and sends files, documents and correspondence to the Court for information and/or direction.
Performs status searches, file retrieval, records extraction, information tracking, e-filing and other applicable actions.
Performs other administrative functions as required.

Work environment

The Courts Administration Service (CAS) provides services to the Federal Court of Appeal, the Federal Court, the Court Martial Appeal Court of Canada and the Tax Court of Canada.

The CAS’s mission is to provide timely and accurate registry, judicial and corporate services to the four superior courts and to their clients in the most innovative and effective manner, while promoting a healthy workplace and encouraging employees’ ongoing contribution to service delivery excellence.

Join our team in a work environment that fosters creativity and new ideas to improve our business practices and the quality of our services.

*Supporting the delivery of justice for all Canadians.*

Intent of the process

A pool of pre-qualified or fully qualified candidates may be created to staff similar or identical positions with various tenure, various bilingual linguistic profiles (no unilingual position will be staffed through this process) and various security requirements within the Courts Administration Service.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

At minimum a successful completion of secondary school diploma OR an acceptable combination of education, training and experience.

Degree equivalency

Recent* and significant** experience providing administrative OR clerical support such as, but not limited to, filing, reception duties, controlling documentation flow, data input.

Recent* experience in providing service to clients.

Recent* experience using Microsoft Suites (e.g. MS Word, Excel, Outlook etc.) in a working environment.

Definitions:
*Recent experience means the performance of duties within approximately the last 24 months.
**Significant refers to the breadth and depth of experience and is defined as a combination of time spent doing the activity, as well as type (range, scope, and complexity) of work handled related to the experience criteria.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Successful completion of two (2) years of post-secondary education.

Degree equivalency

Experience working in a judicial or quasi-judicial environment.

Experience working as a Registry Assistant, Legal Assistant or a similar type of assistant position.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)

Information on language requirements

Ability to plan, prioritize work and meet deadlines.
Ability to communicate effectively in writing.
Ability to communicate effectively orally.

Judgment
Reliability
Effective Interpersonal Skills
Team work

The following may be applied / assessed at a later date (may be needed for the job)

Willingness and ability to work between 8:30 and 16:30 each day.
Willingness and ability to work overtime.

Conditions of employment

Reliability Status security clearance - And Top Secret.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the targeted groups when you apply.

Information on employment equity

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.