Administrative Assistants (Various)

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request special accommodation. All information received in relation to accommodation will be kept confidential.

Information on accommodation for persons with disabilities

PLEASE NOTE, ONLY ON-LINE APPLICATIONS WILL BE ACCEPTED.

The client organization will accept applications on-line only. All job applications must therefore be submitted through the Public Service Resourcing System. Following are some of the benefits associated with applying on-line:
- Applicants can create a profile and a resume that can be used when applying for other processes without having to recreate a new application each time.
- Applicants can modify their application/resume at any time BEFORE the closing date indicated on the job advertisement.
- Applicants can verify the status of their applications, at any time.
- Applicants can be notified electronically of tests or interviews and results.
- For some jobs, applicants will find important information, namely the job questionnaire and a complete statement of merit criteria that are only available when applying on-line.

To submit an application on-line, please select the button "Apply Online" below. Persons with disabilities preventing them from applying on-line are asked to contact 1-800-645-5605.

Various levels of security clearance/reliability is required for these positions, including some positions requiring Top Secret clearance. The process requires a Security/Reliability Interview, a field investigation in matters of Criminal Activities, credit/finances, education, employment, references, etc.

Original proof of your education will be requested and must be provided during the selection process, in order to verify that candidates meet the education requirement. Candidates who are unable to provide proof that they meet this essential qualification as requested may be eliminated from the process. Education obtained outside of Canada must be evaluated. Please contact the International Credential Evaluation Services as soon as possible to initiate the evaluation process http://www.cicic.ca/.

You must provide proof of your Canadian Citizenship. The original of one of the following documents must be provided for verification:
• Provincial or territorial birth certificate
• Naturalization certificates (issued prior to Jan. 1, 1947)
• Registration of Birth Abroad certificates (issued between Jan. 1, 1947 and Feb. 14, 1977)
• Certificates of Retention
• Citizenship certificates
• Citizenship card
• Valid Canadian Passport

If the name identified on the above documents is different than your current legal name, please also provide proof of name change.

Please answer each of the screening questions fully. It is not sufficient to simply indicate "see resume". Failure to fully demonstrate how you meet each of the screening qualifications in your answers to the screening questions may result in your application being eliminated.

Work environment

This position is located in a law enforcement environment which includes regular contact with uniformed and armed police officers.

Intent of the process

Anticipatory. A qualified group of candidates may be identified and may be used to staff future vacancies (including similar positions, on a casual, term, or indeterminate basis, at full or part time hours) located in Metro Vancouver, the Fraser Valley or Fraser Canyon, BC. Once established, the qualified pool will be valid for a period of one year and may be extended.

The intent of this process is to establish a pool of qualified candidates inclusive of Public Service (PS) employees and Civilian Members (CM); for various positions with various tenures, various security profiles and various language requirements.

Should a CM be found qualified and selected for appointment, the appointment will not result in a change of status to another category for the member.

Positions to be filled: Number to be determined

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

A secondary school diploma or an acceptable combination of education, training or experience.

Degree equivalency

- Recent and significant experience* in providing administrative support in an office environment.

- Recent experience** in using word processing software such as Microsoft Word.

- Recent experience** in using spreadsheet software such as Microsoft Excel.

*“Recent and significant experience” means depth and breadth of experience normally associated with the performance of duties over a period of approximately 9 months within approximately the last 36 months.

**”Recent experience” is defined as the performance of duties within approximately the last 36 months.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements

Information on language requirements

Knowledge:
Knowledge of general office practices and procedures.

Abilities:
Ability to solve problems.
Ability to organize and prioritize workload.
Ability to communicate effectively orally.
Ability to communicate effectively in writing.

Personal Suitability:
Effective Interpersonal Relationships
Dependability
Thoroughness
Initiative
Judgment
Flexibility
Integrity

The following may be applied / assessed at a later date (may be needed for the job)

Graduation with a degree from a recognized university, relevant to the position.

Degree equivalency

Experience in applying administrative policies, procedures or directives.

Experience in providing budget or financial support services such as accounts payable, accounts receivable, financial accounting or cash management.

Experience using a financial management system such as SAP or TEAM.

Experience in making travel arrangements or processing travel claims.

Experience in procurement of goods or services.

Experience using a human resources management system such as PeopleSoft or HRMIS.

Experience in providing executive administrative support.

Experience in providing information management services such as indexing, cross-referencing, filing, retrieving, archiving or destroying data.

Experience using police database PRIME.

Experience using CPIC.

Experience in using JUSTIN.

Experience in using PROS.

Experience in applying police guidelines or policies such as UCR.

Experience in handling court-related or legal administrative support services.

Experience in tracking, securing or storing sensitive material.

Experience in transcribing from audio cassettes or digital media in English.

Experience operating radio equipment and maintaining radio communication.

Experience in conducting quality assurance.

Experience in conducting research.

Experience in preparing reports.

Experience in developing guidelines or procedures.

Notes:
 SAP: Systems Applications and Products
 TEAM: RCMP Departmental Financial System
 HRMIS: Human Resources Management Information System
 PRIME: Police Records Information Management Environment
 CPIC: Canadian Police Information Centre
 JUSTIN: Justice Information System
 PROS: Police Reporting Occurrence System
 UCR: Uniform Crime Reporting

ORGANIZATIONAL NEEDS:

• In support of achieving a representative workforce, consideration may be given to candidates who have self-identified as a member of one or more of the following designated groups: women, members of visible minorities, aboriginal peoples and persons with disabilities.
• Preference may be given to RCMP employees impacted/affected by work force adjustment.

Conditions of employment

- Security clearance/reliability is a condition of employment. Various levels of security clearance/reliability is required for these positions, including some positions requiring Top Secret clearance.
- Some positions being staffed require travel and/or work off-site.
- Some positions being staffed require the possession of a valid driver’s license.
- Some positions being staffed require overtime.
- Some positions being staffed require shift work.
- Some positions being staffed require lifting up to 23kg.
- Some positions being staffed require medical clearance.
- Some positions being staffed require handling of dangerous goods.

(Those selected must meet and maintain the above conditions of employment throughout their employment.)

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the targeted groups when you apply.

Information on employment equity

You must clearly demonstrate in your application how you meet the following Essential Qualifications: Official Language, Education, and Experience requirements. Please note that it is not sufficient to only state that the requirement is met or to provide a listing of current responsibilities, rather the candidate must provide concrete examples and time frames that illustrate how you meet the requirements. One suitable approach is to use each screening criterion/qualification as a heading, and provide a description outlining how each qualification is met. Failure to demonstrate in your application how you meet each of the screening requirements may result in your application not being considered further in this selection process.

A written exam may be administered.

A situational exercise may be administered.

Practical and /or standardized tests may be administered for screening and/or assessment purposes.

An interview may be administered.

Candidates will be required to provide supervisory references covering the recent 2 years of employment. Candidates who are unable to provide the requested references may be found not qualified should the selection board determine that they are unable to complete its assessment of the candidate.

Any part of the selection process (including email correspondence and your application) may be used to assess any of the essential or asset qualifications.

Candidates from outside the public service will be responsible for all travel costs associated with this selection process.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

A random and/or top down selection of candidates and/or a cut-off score may be used in the determination of those to be given further consideration in the assessment process.

Interested persons must meet each of the essential qualifications to be appointed to the position, in a manner determined by the Selection Board. A person may be appointed to the position even though he/she does not meet any or all of the asset qualifications, operational requirements or organizational needs. However, meeting these criteria is desirable and may be a deciding factor in choosing the person to be appointed.

Depending on the requirements of the position(s) being staffed from this process, for current or future vacancies, any or all of the asset qualifications and organizational needs may be applied at the time of staffing. Candidates may be contacted and assessed against these criteria at any time during this process.

Correspondence related to this process will be communicated by email wherever possible. On your application, please include a valid email address. It will be your responsibility to notify the board should this information need updating.

Acknowledgement of receipt of applications will not be sent; we will only contact candidates when the screening process is completed.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.