Administrative Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request special accommodation. All information received in relation to accommodation will be kept confidential.

Information on accommodation for persons with disabilities

Work environment

As one of Canada’s Best Diversity Employers, AAFC is proud to celebrate our achievement in creating a diverse, respectful, and positive workplace where all employees are valued and recognized for their unique qualities, ideas, voices and perspectives.

Intent of the process

The immediate need is to staff one position for a period of one year with the possibility for extension.

A pool of qualified candidates may be established and may be used for similar permanent and temporary employment for the location indicated for this process.

In the event that an employee of the public service is qualified through this process, and there is a temporary need, he/she may be considered for acting or assignment/secondment opportunities. The approval of his/her substantive supervisor will be required before acting/assignment/secondment is offered.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

High School Diploma.

Degree equivalency

Experience in providing a range of administrative support services to management and staff.
Experience using common word processing, spreadsheet and e-mail Software such as MS Office suite.
Experience making travel, conference and hospitality arrangements.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Post Secondary College Certificate or Diploma, or a University Degree.

Degree equivalency

Experience tracking a budget, expenditures and invoices, and financial contracts.
Experience preparing and processing correspondence, briefing notes or memoranda.
Experience in liaising directly with senior executives, both internally and interdepartmentally and handling of confidential, protected and sensitive material.
Experience using presentation software such as Microsoft PowerPoint.
Experience using project management software such as Microsoft Project.
Experience using SharePoint.
Experience using database software such as Microsoft Access.
Experience using an integrated financial system such as SAP.
Experience using a correspondence tracking system such as ECMS or CCM Mercury.
Experience in document and information management.
Experience interpreting, analyzing and reconciling financial data.
Experience in the preparation and dissemination of minutes from meetings.
Experience in the coordination of Question Period cards.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Knowledge of office administration practices and procedures.

Communication (Oral)
Communication (Written)
Planning and Organizing
Dependability
Initiative
Teamwork

Ability to use reasoning skills to solve problems.
Ability to work under pressure.
Ability to apply attention to detail.

The following may be applied / assessed at a later date (may be needed for the job)

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities, women

Information on employment equity

Placement of Agriculture and Agri-Food Canada (AAFC) employees affected by work force adjustment.

Conditions of employment

Reliability Status security clearance - Various security requirements based on the position to be staffed (Reliability and/or Secret)

Ability and willingness to work overtime.
Ability and willingness to travel.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the targeted groups when you apply.

Information on employment equity

Applications submitted by email will not be accepted. You must apply on-line through
www.canada.ca/en/public-service-commission/jobs/services/gc-jobs.html.

Persons with disabilities preventing them from applying on-line are asked to contact 1-800-645-5605.

Please identify the following on your application: substantive group and level; employment status; Personal Record Identifier (PRI).

Persons are entitled to participate in the appointment process in the official language(s) of their choice. Applicants are asked to indicate their preferred official language(s) in their application.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).

All communication relating to this process, including email correspondence, may be used in the assessment of qualifications.
Appointment decisions may be based on one or more of the following criteria:
- Matching of the individual's experience or qualifications to the strengths and weaknesses of the work team.
- Matching of the individual's experience or qualifications to the specific duties of the position being staffed.
- Depth, breadth, type of work-specific experience.
- Level/degree of one or more competencies/qualifications.

Please note that candidates can be eliminated by the Public Service Resourcing System (PSRS) based on PSRS screening questions. Candidates may request to informally discuss their elimination at any point during the process. To do so, please contact the department at the coordinate(s) indicated on this poster.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

In the event that an employee of the public service is qualified through this process, and there is a temporary need, he/she may be considered for acting or assignment/secondment opportunities.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.