Administrative Clerk

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request special accommodation. All information received in relation to accommodation will be kept confidential.

Information on accommodation for persons with disabilities

Duties

Providing some or all of the following services for the Science and Technology Branch Management offices at the Saskatoon and Morden Research and Development Centre:
- Making travel arrangements
- Taking meeting minutes
- Providing general administrative duties such as but not limited to collating data for submission
- Preparing documents related to Centre functioning, collating data into database, contacting clients to procure and/or verify information
- Compiling information into presentations
- Working in the centralized reporting and information management system
- Provide support for staffing processes related to the Associate Director/Director’s office and backfills for the Executive Assistant during absences.

Work environment

As one of Canada’s Best Diversity Employers, AAFC is proud to celebrate our achievement in creating a diverse, respectful, and positive workplace where all employees are valued and recognized for their unique qualities, ideas, voices and perspectives.

Intent of the process

Immediate need: Three full-time permanent positions. Two at the Saskatoon Research and Development Centre and one at the Morden Research and Development Centre.

A pool of qualified candidates may be established and may be used for similar permanent and temporary employment for the location indicated for this process.

In the event that an employee of the public service is qualified through this process, and there is a temporary need, he/she may be considered for acting or assignment/secondment opportunities. The approval of his/her substantive supervisor will be required before acting/assignment/secondment is offered.

Positions to be filled: 3

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

A secondary school diploma or employer-approved alternatives*.

*The employer-approved alternatives to a secondary school diploma are:
- A satisfactory score on the Public Service Commission test approved as an alternative to a secondary school diploma; or
- An acceptable combination of education, training and/or experience.

Degree equivalency

Experience working in MS Word, Excel, and PowerPoint.
Experience providing administrative services such as, but not limited, to preparing correspondence, reports; maintaining electronic or hard copy records; filing.
Experience taking and transcribing meeting minutes.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Knowledge of general office procedures.

Client Focus
Initiative
Interactive Communication
Planning and Organizing
Teamwork

The following may be applied / assessed at a later date (may be needed for the job)

Graduation from a recognized post-secondary institution with acceptable specialization in office administration, business administration, or a field relevant to the position.

Degree equivalency

Experience providing administrative support to senior managers.
Experience working on Human Resource files such as staffing.
Experience working with Indigenous students or community.
Experience organizing teleconferences, videoconferences or meetings.

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities, women

Information on employment equity

Placement of Agriculture and Agri-Food Canada (AAFC) employees affected by work force adjustment.

Conditions of employment

Reliability Status security clearance

Ability and willingness to work overtime at peak periods.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the targeted groups when you apply.

Information on employment equity

Applications submitted by email will not be accepted. You must apply on-line through
www.canada.ca/en/public-service-commission/jobs/services/gc-jobs.html.

Persons with disabilities preventing them from applying on-line are asked to contact 1-800-645-5605.

Please identify the following on your application: substantive group and level; employment status; Personal Record Identifier (PRI).

Persons are entitled to participate in the appointment process in the official language(s) of their choice. Applicants are asked to indicate their preferred official language(s) in their application.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).

All communication relating to this process, including email correspondence, may be used in the assessment of qualifications.
Appointment decisions may be based on one or more of the following criteria:
- Matching of the individual's experience or qualifications to the strengths and weaknesses of the work team.
- Matching of the individual's experience or qualifications to the specific duties of the position being staffed.
- Depth, breadth, type of work-specific experience.
- Level/degree of one or more competencies/qualifications.

Please note that candidates can be eliminated by the Public Service Resourcing System (PSRS) based on PSRS screening questions. Candidates may request to informally discuss their elimination at any point during the process. To do so, please contact the department at the coordinate(s) indicated on this poster.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.