Various Administrative Positions - CR-04, CR-05, AS-01 - Casual Inventory

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request special accommodation. All information received in relation to accommodation will be kept confidential.

Information on accommodation for persons with disabilities

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

When submitting an application to this selection process, you will be prompted to answer screening questions concerning the essential education and experience qualifications. It is your responsibility to provide clear and concrete examples in your responses to each question, including when (from-to), where (occupational title, organization) and how you obtained your education and experience. It is recommended that you describe the experience examples in specific terms, providing sufficient details so that the Assessment Board can clearly understand. Describe the situation/task, the action you took, what you accomplished and/or what you learned. The content of your response must be supported by your resume as your responses to these questions will be used as a primary source of information and your resume will only be used to validate this information. Should you indicate in your response "please refer to resume" your application will be rejected. Lack of examples and details will result in your application being rejected as the Assessment Board will have insufficient information to determine if the requirement is met.

This inventory is for casual employment. Casual employment is a temporary employment of 90 working days or less, in a calendar year, to meet needs arising from such contingencies as vacations, sick and training leaves, to conduct special projects that are anticipated but dependent of the availability of funds, etc.

NOTE: Casual appointments are excluded from the provisions of the Public Service Employment Act (PSEA). This means casual appointments will not be eligible to apply to internal appointment processes. In addition, the PSEA specifies that the number of days worked as a casual worker cannot exceed 90 days in a calendar year within the same department.

In addition to the annual salary, the position in Port Hardy, B.C. is currently subject to an Environmental Allowance and the position in Sandspit, B.C. is currently subject to a Environmental Allowance and a Living Cost Differential. Please see "Other Information" below for additional information.

Normally, applicants will not be solicited for incomplete or possible missing information.

Work environment

TRANSPORT CANADA: A SMART CAREER MOVE!

Apply today for an opportunity to join Transport Canada.

We are looking for dynamic candidates that will help shape and build the future of Transport Canada. The persons selected will have the opportunity to increase their experience and expertise. We look forward to hearing from you!

Transport Canada employs over 5,000 talented and motivated employees working in the Atlantic, Quebec, Ontario, Prairie and Northern, Pacific regions, and at our Ottawa headquarters. We develop policies and enforce acts and regulations that support transportation efficiency, safety, security, durability, and align with global standards. Our vision is of a safe, secure, durable, innovative and integrated transportation system that supports trade and economic growth, a cleaner environment and the wellbeing of Canada’s middle class. Our transportation agenda thrives to adopt new ways of thinking about how we deliver services and oversee the transportation system.

We are an employer that fosters employee well-being, provides an open and respectful workplace, competitive benefits and flexible work schedules that promote work-life balance.

Intent of the process

When you submit an application for this selection process, you are not applying for any specific position, but to an inventory in anticipation of future vacancies. Applicants who meet the essential qualifications will have their application included in the inventory for this ongoing selection process. As positions become available, the applicants meeting the initial screening requirements identified by the hiring manager may be contacted and referred for consideration. Please ensure that your information is updated and remains current in your PSRS Applicant Account.

Your application in this inventory will be active for 3 months. A notice that your application is about to expire will be posted to the My jobs menu of your account 10 days before the end of your active period. If you do not take action, your application will no longer be active and therefore no longer considered for this inventory. Should your application become inactive while the process is still open, a notice will be posted to your account indicating that your application has expired; you may select the link Update my Inventory Status to reaffirm your interest.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

A covering letter in 1,000 words (maximum) "**Important Note: Candidates must ensure that their application includes an up-to-date resume and a written cover letter demonstrating with concrete examples how they meet the education and experience criteria."

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

A secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

Experience in providing administrative support services in an office environment.
Experience in providing service to clients.
Experience in the use of various software programs such as: Excel, Microsoft Word, Outlook, PowerPoint.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

The following may be applied / assessed at a later date (may be needed for the job)

Diploma from a recognized post-secondary institution in a field related to the duties of the position

Degree equivalency

Experience dealing with individuals to obtain or provide information requiring explanation and/or clarification in a client service environment.
Experience in taking minutes at meetings.
Experience in records management such as classifying and indexing records, file maintenance and file disposition.
Experience in providing administrative support services to senior management.
Experience in event planning and agenda coordination.
Experience in researching, extracting and compiling information from various sources.
Experience in data entry and the preparation of correspondence and reports.
Experience using a human resource management software
Experience providing administrative support services in the area of goods and services procurement.
Experience in providing support services within Transport Canada.
Experience in providing human resources support services in Staffing in the federal public service.
Experience providing financial support services in one (1) or more of the following: (1) Reconciling financial transactions, (2) Verifying and paying invoices, (3) Extracting, reconciling, interpreting and compiling financial information for use by management, (4) Preparing budgets and financial spreadsheets, (5) Creating contracts and/or purchase orders
Experience in developing business processes, procedures or training material
Experience in monitoring and compliance
Experience providing recommendations and advice to management or clients
Experience in business travel support services (such as making travel arrangements, preparing itineraries, and processing travel claims)
Experience in preparing spreadsheets and analyzing financial data
Experience using Microsoft PowerPoint.

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities, women

Information on employment equity

Conditions of employment

Security: Various security clearances, depending on the position being staffed.

A pre-employment medical is required for positions located in a designated Isolated Post (e.g. Port Hardy, Sandspit Airport)

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the targeted groups when you apply.

Information on employment equity

PLEASE ENSURE YOU READ ALL POSTER NOTES THOROUGHLY AS THEY CONTAIN IMPORTANT INFORMATION THAT WILL BE REQUIRED IN THE APPLICATION PROCESS. FAILURE TO READ THE NOTES AND FOLLOW THE INSTRUCTIONS COULD RESULT IN YOUR APPLICATION MISSING CRITICAL INFORMATION PROVIDING FOR INSUFFICIENT INFORMATION FOR THE ASSESSMENT BOARD TO COMPLETE YOUR ASSESSMENT RESULTING IN YOUR ELIMINATION FROM THE PROCESS.

For additional information on the Isolated Post and Government Housing Directive, please consult the following link: http://www.njc-cnm.gc.ca/directive/d4/v237/en

Interested persons must meet each essential qualification to be appointed to the position; however, a person may be appointed to the position even though he/she does not meet any or all of the asset qualifications, operational requirements or organizational needs. Meeting these criteria is desirable and may be a deciding factor in choosing the person to be appointed. Please note that assets may be used at the screening stage.

Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email). Candidates are strongly encouraged to check their email on a regular basis.

Acknowledgment of receipt of applications will not be sent; we will contact candidates when the screening process is completed.

Persons are entitled to participate in the appointment process in the official language(s) of their choice. Applicants are asked to indicate their preferred official language(s) in their application.

In assessing candidates, assessment boards may use a variety of tools and methods including, but not limited to, reviews of past performance and accomplishments, written tests, interviews, PSC tests and reference checks. In addition, all information obtained throughout the selection process, from the time of application to close of process, may be used to evaluate the candidates.

Applicants who meet the essential experience criteria may be ranked according to the depth and breadth of experience they possess.

Please note that achieving the pass mark on any of the assessments used does not mean you will move forward in the selection process. Management may decide to use a score that is higher than the pass mark on any of the evaluations used throughout the selection process. Management may also decide to use top-down selection at any stage of the process.

A cut-off score may also be used at any stage of assessment.

Random selection may be used.

A top-down screening approach may be undertaken. Only the top ranking candidates may be invited to the assessment phase of the process.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.