Administrative Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request special accommodation. All information received in relation to accommodation will be kept confidential.

Information on accommodation for persons with disabilities

The Government of Canada is committed to building a skilled workforce that is representative of Canada's diversity, which includes the recruitment of Canadian Veterans and releasing Canadian Armed Forces personnel:

https://www.canada.ca/en/public-service-commission/jobs/services/public-service-jobs/canadian-armed-forces-members-veterans.html

We encourage applicants to identify any abilities, competencies, and/or experiences acquired through employment with the Canadian Armed Forces where applicable.

Intent of the process

A pool of (fully or partially qualified) candidates may be established through this process to staff identical or similar positions within Natural Resources Canada with various tenures (determinate period or permanent), various language requirements (English Essential, French Essential, English or French Essential, or Bilingual), linguistic requirements (imperative and/or non-imperative) and profile(s) (BBB/BBB, CBC/CBC, CCC/CCC, etc.), various security requirements (Reliability status or Secret clearance), various conditions of employment and for various locations.

Positions to be filled: 1

Information you must provide

Your résumé.

A covering letter in 2,000 words (maximum) "VERY IMPORTANT NOTE: Applicants must clearly demonstrate IN THEIR COVER LETTER how they meet the education and experience factors listed in the ESSENTIAL QUALIFICATIONS. Applicants must use the education/experience factors as a header and then write one or two paragraphs for each demonstrating how they meet each of them with concrete examples. Please note that it is not sufficient to only state that the qualification is met or to provide a listing of current or past responsibilities. Resumes will be used as a secondary source to validate the experience described in the cover letter. FAILURE TO CLEARLY DEMONSTRATE IN YOUR COVER LETTER HOW YOU MEET THE ESSENTIAL SCREENING CRITERIA (Education and Experience) WILL RESULT IN THE REJECTION OF YOUR APPLICATION. APPLICANTS WILL NOT BE SOLICITED FOR INCOMPLETE OR POSSIBLE MISSING INFORMATION." Your cover letter will be used to assess your ability to communicate effectively in writing."

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Secondary School diploma or employer-approved alternative.
The employer-approved alternatives to a secondary school diploma are: a satisfactory score on the Public Service Commission test approved as an alternative to a secondary school diploma; or an acceptable combination of education, training and/or experience

Degree equivalency

Experience providing secretarial services such as typing, photocopying or filing.
Experience in using spreadsheet software, an electronic mail system and a word processing system.
Experience in providing service to clients by telephone, in person or in writing.
Experience in scheduling and organizing travel arrangements

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)

Information on language requirements

Knowledge of general office practices and procedures.

Ability to work under pressure.
Ability to plan and organize.
Ability in the use of Microsoft Office Suite of software.
Ability to communicate effectively orally.
Ability to communicate effectively in writing.

Dependability
Attention to Detail
Initiative

The following may be applied / assessed at a later date (may be needed for the job)

Graduation with a diploma from a recognized post-secondary institution with acceptable specialization in office administration

Degree equivalency

Experience in maintaining electronic and hard copy file systems.
Experience applying administrative policies, procedures or directives.
Experience in scheduling and organization teleconferences, videoconferences or meetings
Experience providing advice and making recommendations to clients

Natural Resources Canada is committed to establishing and maintaining a representative workforce. This organizational need may be identified as part of the appointment decision. In such cases candidates who self-declare as members of a visible minority group, Aboriginal peoples, persons with disabilities or women (in non-transitional occupational) could be considered in priority.

Ability to work overtime on short notice.

Conditions of employment

Secret security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the targeted groups when you apply.

Information on employment equity

The client organization will accept applications on-line only. All job applications must therefore be submitted through the Public Service Resourcing System. To submit an application on-line, please select the button “Apply Online” below.

Persons with disabilities preventing them from applying on-line are asked to contact 1-800-645-5605.

Candidates must meet the essential qualifications to be appointed to a position.

Candidates may be required to meet the asset qualifications or the organizational needs, depending on the requirements of the specific position being staffed.

Natural Resources Canada is committed to establishing and maintaining a representative workforce. This organizational need may be identified as part of the appointment decision. In such cases, qualified candidates who self-declare as members of a visible minority group, Aboriginal peoples, persons with disabilities or women (in non-traditional occupations) could be considered in priority.

An interview may be sought.

A written test may be administered.

A situational exercise may be administered.

Reference checks will be sought.

Random selection and/or top-down selection may be used at any time during the process to identify which applicants will be further assessed.

Candidates should be prepared to provide proof of education (copy of degree/diploma) and citizenship or permanent resident status. If you have obtained education outside Canada, you will be required to submit proof of evaluation of Canadian equivalency.

Candidates from outside the public service may be required to pay for travel and relocation costs associated with this selection process.

If you are selected for further consideration, please advise the person who will contact you of any accommodations you may require during the selection process.

Applicants are asked to indicate their preferred official language in their application.

Persons are entitled to participate in the appointment process in the official language of their choice.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.