Administrative Assistant Inventory

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request special accommodation. All information received in relation to accommodation will be kept confidential.

Information on accommodation for persons with disabilities

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

**Eligible veterans and CAF members may apply.** The Government of Canada is committed to building a skilled workforce that is representative of Canada's diversity, which includes the recruitment of Canadian Veterans and releasing Canadian Armed Forces personnel.

We encourage applicants to identify any abilities, competencies, and/or experiences acquired through employment with the Canadian Armed Forces where applicable.

In order for your application to be considered, all screening questions must be answered. You must provide concrete examples to demonstrate how you meet each qualification, including where and how you obtained the experience, as well as the period(s) in which you performed the functions of the position(s) (MM-YYYY to MMYYYY).

Depending on the requirements of the position or positions being filled, any or all of the asset qualifications, operational requirements, and organizational needs may be considered at any time during this process. These criteria may be a deciding factor in choosing the persons to be appointed. Therefore, it is important that you answer each of the questions related to these requirements.

The inventory will be updated every 30 days. You will receive a written notice in your PSRS Applicant Account 5 days before the end of your active period to confirm whether or not you still wish to be considered for an additional 30 days.

It is your responsibility to keep your personal data in your PSRS Applicant Account up-to-date and to check your email account regularly to ensure that you do not miss out on any opportunities.

All job applications must be submitted through the Public Service Resourcing System. Persons with disabilities preventing them from applying on-line are asked to contact 1-800-645-5605.

Intent of the process

This inventory will be used to staff Administrative Assistant positions at the AS-02 group and level within Natural Resources Canada with employment tenures, language requirements, security requirements, conditions of employment and work locations that will vary depending on the needs of the position being staffed. Job offers resulting from this inventory will be either permanent (indeterminate), specified period (term) appointments, part-time worker or casual employment. Candidates will be randomly selected* from the inventory for assessment purposes.

*Random selection is a strategy that is sometimes used to manage applicant volume. It identifies a sub-sample of applicants by applying the element of chance using criteria identified by the hiring organization. The Public Service Resourcing System - the electronic system used to advertise this job opportunity and receive and select applications - will perform the random selection function in this process.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

A secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

Experience in the use of Microsoft Office software such as Word, Excel, PowerPoint and/or Outlook.

Experience in the provision and coordination of administrative services* to a manager and/or team.

*Administrative Services is defined as, but not limited to: the collection and consolidation of information for the production of various reports, coordination of document approval, planning and coordination of meetings, drafting minutes, monitoring expenses and maintaining a budget, managing schedules and emails and other related duties.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
English Essential, French Essential and English or French Essential

Information on language requirements

Judgement

Written Communication

Oral Communication

Dependability

Thoroughness

Effective interpersonal relationships

The following may be applied / assessed at a later date (may be needed for the job)

Successful completion of a vocational program, certificate, diploma or degree from a recognized institution in any field relevant to the work to be performed.

Degree equivalency

Experience in using Departmental applications such as SAP (Systems Applications and Products), PeopleSoft or CCM Mercury/MEC.

Experience scheduling and organizing travel arrangements.

Natural Resources Canada is committed to establishing and maintaining a representative workforce. This organizational need may be identified as part of the appointment decision. In such cases candidates who self-declare as members of a visible minority group, Aboriginal peoples, persons with disabilities or women (in non-traditional occupations) could be considered in priority.

Availability, willingness and ability to work overtime, as required.*

*May be required for some positions.

Conditions of employment

Reliability Status security clearance - *Some positions may require a Secret clearance.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the targeted groups when you apply.

Information on employment equity

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.