Administrative Services AS-02 - Collective Process

Intent of the process

THIS IS AN ANTICIPATORY PROCESS. A pool of qualified candidates may be established through this process to staff identical or similar positions with various employment types and tenures (indeterminate, specified period or acting appointment, deployment, assignment, secondment). It may also be used to staff similar positions in the Saskatchewan Region with various tenures in the future.

Pool could be used for acting appointments under exceptional circumstances to protect employee's indeterminate status.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

A covering letter in 4,000 words (maximum) "VERY IMPORTANT NOTICE: It is your responsibility as a candidate to submit a cover letter, which clearly outlines how you meet each of the screening qualifications (i.e. Education and Experience Qualifications, both Essential and Assets) as well as a CV which is linked to the information in your cover letter. Please note that it is not sufficient to only state that you meet the qualifications or to provide a listing of current or past task descriptions. Rather you must provide concrete examples, which illustrate how you meet each qualification. One suitable approach is to use each screening qualification as a heading, and provide a detailed description on how that qualification is met. Failure to provide an appropriate cover letter may result in your application being rejected from the process. Candidates must clearly indicate the length of their work experiences, by providing detailed information. The candidate cover letter will be used to assess the ability to communicate in writing."

Contact information for 3 references.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:
Successful completion of secondary school.

Degree equivalency

EXPERIENCE:
Experience in the application of legislation, regulations, policies and procedures.
Experience in using word processing and spreadsheet software, program databases.
Experience working with Indigenous people and/or organizations.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

EDUCATION:
Completion of a post-secondary degree or diploma.

Degree equivalency

EXPERIENCE:
Experience with the administration of budgets and financial systems.
Experience researching information to develop options and recommendations.
Experience working with file classification systems.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

ABILITIES:
Ability to communicate effectively orally.
Ability to communicate effectively in writing.
Ability to plan and coordinate.
Ability to prioritize.

PERSONAL SUITABILITY:
Initiative.
Thoroughness.
Effective interpersonal skills.
Dependability.
Team Player.

The following may be applied / assessed at a later date (may be needed for the job)

KNOWLEDGE:
Knowledge of Financial Administration Act.

ORGANIZATIONAL NEEDS:
Indigenous Services Canada is committed to having a skilled and diversified workforce representative of the population we serve. In support of our strategy to achieve our employment equity goals, selection may be limited to candidates self-identifying as belonging to one of the following Employment Equity groups: Women, Indigenous Persons, Visible Minorities and Persons with Disability.

OPERATIONAL REQUIREMENTS:
Valid Driver’s License.
Willingness and ability to travel.
Willingness to work overtime.

Conditions of employment

Reliability Status security clearance

Other information

1. Applicants who are entitled to a priority for appointment are encouraged to indicate this, along with their priority type, in their covering letter, résumé and/or application form.

2. The essential qualifications that are listed in the statement of merit criteria are mandatory. A pass mark will be established for each. Applicants must meet each essential qualification to be appointed to the position. An applicant may be appointed to the position even though he/she does not meet any or all of the asset qualifications. However, meeting these criteria is desirable and may be a deciding factor in choosing the person to be appointed. In the event that there are as many applicants who meet the essential qualifications as there are vacancies, the manager may decide not to assess some or all of the asset qualifications.

3. FAILURE TO CLEARLY DEMONSTRATE HOW YOU MEET THE ESSENTIAL CRITERIA (Education and Experience) WILL RESULT IN THE REJECTION OF YOUR APPLICATION. APPLICANTS WILL NOT BE SOLICITED FOR INCOMPLETE OR POSSIBLE MISSING INFORMATION.

4. Management may choose to use one or more Asset Qualifications at the pre-screening stage to determine the number of applicants who will advance to the following stage of the selection process.

5. All communication relating to this process, including email correspondence and telephone conversations, may be used in the assessment of qualifications. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required.

6. For this selection process, it is our intention to communicate with candidates VIA E-MAIL and/or GC Jobs webite for screening and assessment purposes; this will include communication of screening results and invitations to written tests and interviews. To that end, candidates must include a valid e-mail address in their application. IT IS THE CANDIDATE'S RESPONSIBILITY TO ENSURE THAT THIS ADDRESS IS FUNCTIONAL AND THAT IT ACCEPTS MESSAGES FROM UNKNOWN USERS (some e-mail systems block these types of e-mail). IT IS ALSO THE CANDIDATE'S RESPONSIBILITY TO ENSURE ACCURATE CONTACT INFORMATION IS PROVIDED AND UPDATED AS REQUIRED.

7. Acknowledgment of receipt of applications will not be sent; we will contact candidates when the screening process is completed.

8. Candidates will be asked to provide proof of their education credentials and proof of citizenship at the assessment stage of this process. Failure to do so may result in your application not being considered further in the selection process.

9. An interview will be administered.

10. Candidates invited to an interview will be required to bring proof of their education credentials, in the form of a diploma or official transcript (original documents only).

11. Candidates must provide three supervisory references, one of which must be your current supervisor.

12. Reference checks will be sought.

13. Achieving a representative workforce has been identified as an organizational need in the merit criteria, this may applied in this appointment process

14. You must indicate on your application if you require a technical aid for testing or an alternative method of assessment.

15. Please identify clearly your substantive group and level and your employment status on your resume and/or application form.

16. Please ensure that your Personal Record Identifier (PRI) is included in your application.

17. Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

18. Preference in appointment may be given to employees who have been, or will be, impacted by work force adjustment and/or realignment of work.

19. A random and/or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.