Various Administrative positions Executive Assistant, Administrative Officer & Project Officer

Important messages

***VERY IMPORTANT NOTE: It is the responsibility of the candidate to clearly outline that they meet each of the screening criteria (i.e. Education and Experience Qualifications, both Essential and Assets) by RESPONDING TO THE SCREENING QUESTIONS IN THE ONLINE APPLICATION. Please note that it is not sufficient to only state that the requirement is met or to provide a listing of current responsibilities, rather the candidate must provide concrete examples that illustrate how they meet the requirement. Lack of EXAMPLES and DETAILS may result in your application being rejected as the Assessment Board will have insufficient information to determine whether or not you meet the qualifications.

Intent of the process

Although the immediate intent of this Job Opportunity Advertisement is to staff on an indeterminate basis, applicants should be aware that a pool of qualified candidates (fully assessed or partially assessed) may be established and may be used to staff similar positions at this group and level with various language requirements listed in the Language Requirements section. In addition, this process may be used for various tenures (acting appointments, assignment, deployment, indeterminate, specified period, secondment), security requirements and conditions of employment within the Public Health Agency of Canada across Canada. As a result of the potential and possible use of the selection process and subsequent pool by hiring managers, we encourage all employees seeking this type of opportunity to apply.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education :

A secondary school diploma or employer-approved alternatives.

The employer-approved alternatives to a secondary school diploma are:
A satisfactory score on the Public Service Commission test approved as an alternative to a secondary school diploma; or
An acceptable combination of education, training and/or experience.

Degree equivalency

Experience :

Experience in the use of various software applications such as Microsoft Word, Excel, and Outlook
Experience in providing administrative support services to Managers.
Experience in handling inquiries from multiple clients on a variety of issues.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
Various :

English Essential,
Bilingual Imperative BBB/BBB,
Bilingual Imperative CBC/CBC

Information on language requirements

Abilities :

Ability to research and summarize information.
Ability to multi-task in an environment of competing priorities
Ability to work effectively independently and in a team environment.
Ability to communicate effectively orally.
Ability to communicate effectively in writing.


Personal Suitability :

Initiative
Effective Interpersonal Relations
Judgment
Dependability
Client Service Orientation

Operational Requirements:

Willingness/ability to work overtime on short notice

Condition(s) of employment :

Reliability Security Clearance

The following may be applied / assessed at a later date (may be needed for the job)

Experience :

Experience in the preparation, submission and tracking of human resources requests.
Experience in using a financial system such as SAP (Systems Applications and Products).
Experience providing executive support services including managing emails, scheduling meetings, and tracking correspondence.
Experience providing secretariat support to committees, expert groups or working groups.
Experience making travel arrangements and preparing travel claims.
Experience in project management.

Organizational Needs :

The Public Health Agency of Canada is committed to Employment Equity. In order to ensure a diversified workforce, preference may be given to candidates self-identifying as belonging to one or more of the following Employment Equity groups: aboriginal peoples, persons with disabilities and members of visible minority groups provided the candidate meets all essential qualifications listed on the job opportunity notice and any applicable asset qualification(s).

Other information

A written examination may be administered.

An interview may be administered.

Reference checks may be sought.

Candidates must meet the essential qualifications to be appointed to a position.

Candidates may be required to meet the asset qualifications or the organizational needs, depending on the requirements of the specific position being staffed. Meeting one or more of the asset qualifications may be a deciding factor in appointing a particular candidate amongst the qualified candidates. Please note that some or all of the asset qualifications could be used at the screening or other phase of the process.

In order to manage the number of applications in this selection process, management may use top-down or random selection at various steps in the process to determine the number of candidates who will continue in the process.

Candidates from outside the public service may be required to pay for travel and/or relocation costs associated with this selection process.

Please identify clearly your substantive group and level and your employment status on your resume and/or application form if you are already an employee of the Public Service.

Acknowledgment of receipt of applications will not be sent.

For this selection process, email is the most efficient way to communicate with you. Candidates who apply to selection processes should include an email address that accepts email from unknown users (some email systems block these types of email). It is the candidates' responsibility to inform us of a change of contact information during the course of this selection process and to regularly verify your incoming e-mails.

Please note that in addition to all assessment methods such as the application, exam, interview, correspondence and communication in relation to this selection process may also be used to assess certain qualifications.

Candidates must provide their proof of education credentials, in the form of a diploma or official transcripts (original documents only) at a later time in the process.

Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca/

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.