Administrative Assistant

Important messages

When submitting an application to this selection process, you will be prompted to answer screening questions concerning the essential education and experience qualifications and, if applicable, other (non-essential) qualifications. When answering these questions, please provide detailed, concrete examples that clearly demonstrate how you meet the requirement. Failure to clearly substantiate how you meet the screening criteria may result in the rejection of your application. Candidates may not be solicited for incomplete or possible missing information.

Work environment

Fisheries and Oceans Canada is responsible for policies and programs in support of Canada's economic, ecological and scientific interests in oceans and inland waters; for the conservation and sustainable utilization of Canada's fisheries resources in marine and inland waters; for leading and facilitating federal policies and programs on oceans; and for safe, effective and environmentally sound marine services responsive to the needs of Canadians in a global economy.

Intent of the process

The intent of this process is to create a pool of qualified candidates for various staffing requirements such as Indeterminate, Term, Acting Assignments, Assignments/Secondment. The pool may be used to staff positions in Burlington, Winnipeg and other locations in Central & Arctic Region.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

A secondary school diploma.

Degree equivalency

Experience in providing administrative support services in an office environment.

Experience in maintaining financial accounts.

Experience in using financial systems.

Experience in the use of various software programs such as: Microsoft Excel, Word and Outlook.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Post-secondary school diploma or degree.

Degree equivalency

Experience working within the Federal Public Service, in a field of administration, or finance.

Experience coordinating travel and/or working with travel booking systems.

Experience in procurement activities such as: the use of standing offers, requesting quotations for goods or services, managing contracts etc.

Experience in budget administration.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Knowledge of general office procedures.
Knowledge of administrative practices and/or procedures related to any of the following: Finance, Human Resources, Procurement.

Ability to communicate effectively orally and in writing.
Ability to organize work and prioritize activities.
Ability to use reasoning skills to solve problems (may be tested with the PSC General Competency Test: Level 1).

Initiative
Effective Interpersonal Skills
Client Service Orientation
Judgement
Flexibility

The following may be applied / assessed at a later date (may be needed for the job)

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities, women

Information on employment equity

Conditions of employment

Reliability Status security clearance

Willingness to travel on occasion.
Willingness to work overtime on occasion.

Other information

Applicants are responsible for travel expenses to testing and interview sites.

References may be sought.
Interviews will be completed.
A written examination may be administered.

Random selection may be used to identify which applicants will be assessed or appointed in this appointment process.

Top-down selection may apply.

You must provide proof of your education credentials (original).

You MUST clearly demonstrate in writing how you meet the Essential Education, and Experience requirements. Provide examples and describe the work/duties you have performed. Failure to do so may result in your application not being considered further during the screening process.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Candidates may be required to meet the asset qualifications or the organizational needs, depending on the requirements of the specific position being staffed.

The Public Service of Canada recognizes that the diversity of its employees' population contributes to its strength and integrity. We are committed to achieving employment equity and developing a highly capable workforce that is representative of Canadian Society. We therefore encourage women (especially in non-traditional occupations), Aboriginal peoples, persons with disabilities, and members of visible minority groups to apply and declare themselves as part of one or more of the above mentioned Employment Equity Designated Groups.

Fisheries and Oceans Canada has an Accommodation Policy and will accommodate up to the point of undue hardship for the duration of the selection process, and upon any offer of employment, for the performance of duties in the position.

An alternative format (such as Braille) of this notice and Statement of Merit Criteria are available upon request.

Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.