Executive Assistant to Director General

Update: AMENDMENT, CLOSING DATE: Please note that the closing date for the poster has been extended until Friday, February 16, 2018 at 23:59, Pacific Standard Time (PST.)

Important messages

Please note when submitting an application to this selection process, you will be prompted to answer screening questions concerning the essential education and experience qualifications and, if applicable, other (nonessential) qualifications.

It is NOT sufficient to only state that the qualifications are met or to provide a listing of current or past responsibilities. Rather you must clearly demonstrate HOW, WHEN, and WHERE the qualification was met through substantiation by examples. Information on your described skills, experience, etc. provided in the screening questions should be supported by your resume. Failure to provide the above information in the format required may result in your application being rejected from the process.

Candidates may not be solicited for incomplete or possible missing information.

Resumes will be used as a secondary source to validate the experience and education described in the screening questions.

INSTRUCTIONS
When recording your examples, be sure you:
• Provide concrete, specific examples of actions that speak directly to the experience sought.
• Choose examples with sufficient complexity, impact and degree of difficulty that will allow you to illustrate to what extent and depth you have shown the behaviours expected for each qualification.
• Focus on what you did. In referring to an experience achieved in the context of a team, set your role apart from the role(s) of others.
• Please describe the achievements in the past tense. This will help to ensure that you are providing concrete examples, rather than making general statements (e.g.instead of saying “I work well within a team….” you can say “I worked well with a team when….”).
• Use action verbs when describing your experience i.e. lead, managed, organized, planned, prepared, informed, determined, etc.
• Provide all examples in sentence format.
• Each example must include when the example took place, background of each situation, what you did, how you did it, what your role was in the situation, and what was the outcome.

Intent of the process

The intent of this process is to establish a pool of qualified candidates which could be used to staff similar or identical positions with various tenures, various language requirements, and/or various security clearance levels.

Positions to be filled: 1

Information you must provide

Your résumé.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:
• A secondary school diploma or employer-approved alternatives.*
* Employer-approved alternatives to a secondary school diploma include:
- A satisfactory score on the Public Service Commission test approved as an alternative to a secondary school diploma; or
- An acceptable combination of education, training and/or experience. An acceptable combination is defined as completion of Grade Ten with two years of relevant job-related experience.

Degree equivalency

Experience:
• EX 1 - Considerable* experience in providing executive and administrative support to a Senior Manager, Senior Director or Director, such as managing calendars, preparing agendas & documents, arranging meetings, conferences and travel.
• EX 2 - Considerable* experience in analyzing, processing and preparing correspondence to internal stakeholders and external clients, agencies and/or organizations.
• EX 3 - Experience using and preparing documents with Microsoft Office programs, such as Word, Excel, and/or PowerPoint.

*Considerable means depth and breadth of experience normally associated with the performance of duties over a period of approximately 12 months.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (CBC/CBC)

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

Abilities:
• AB 1 - Ability to communicate in writing.
• AB 2 - Ability to communicate orally.
• AB 3 - Ability to plan and organize work, establish priorities and work effectively under pressure and conflicting demands.
• AB 4 - Ability to use reasoning skills to solve problems.

Personal Suitabilities:
• PS 1 - Effective interpersonal relationships
• PS 2 - Attention to detail
• PS 3 - Judgment
• PS 4 - Dependability
• PS 5 - Initiative
• PS 6 - Discretion
• PS 7 - Values and Ethics

The following may be applied / assessed at a later date (may be needed for the job)

Assets:
• AE 1 - Experience as a member of the Canadian Armed Forces.
• AE 2 - Experience working as an Executive Assistant within the Federal Public service.
• AE 3 - Experience working with Veterans Affairs Canada.
• AE 4 - Experience in supervision.
• AE 5 - Experience in reviewing, researching and extracting information from various sources.

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities, women

Information on employment equity

Operational Requirement
• A willingness and ability to work occasional overtime on short notice.

Conditions of employment

Secret security clearance

Other information

It is your responsibility to ensure that your email and contact information are maintained with the hiring board. All communication for this process will be sent by email and it is your responsibility to verify your messages regularly.

Education and/or Experience factors in the asset qualifications may be used for screening. Applicants should clearly demonstrate on their application if they meet any of the education and/or experience asset qualifications. Failure to do so may result in the rejection of your application.

One or more asset qualifications may be used during the screening to manage the volume of applications.

Candidates will be asked to provide proof of their education credentials, and proof of citizenship at a later date.

An interview and/or written exam may be administered.

Reference checks will be sought. The Assessment Committee reserves the right to contact references other than those provided by the candidates (within the Public Service only) in order to adequately assess the candidates.

Indeterminate employees at the same group and level or equivalent may be considered for assignment, deployment or secondment opportunities before other candidates.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.