Program Support/Administrative Assistant

Update: AMENDMENT (CLOSING DATE)

Intent of the process

This process will initially be used to staff one position on a term basis. A pool of candidates may be established and may be used to staff similar positions with various tenures.

Positions to be filled: 1

Information you must provide

Your résumé.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

• Successful completion of two years of secondary school or an acceptable combination of education, training and/or experience.

Degree equivalency

• Experience in the provision of general administrative support.
• Experience using email, word processing and spreadsheet software.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

• Experience in purchasing and contracting within the federal government or in another setting.
• Experience in taking and transcribing minutes of meetings.
• Experience in preparation of service contracts or grants and contribution agreements.
• Experience in using a software/database system to complete travel arrangements and travel claims.
• Experience in the use of an integrated financial management system, such as SAP.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBC/BBC)

Information on language requirements

• Ability to plan, organize and establish priorities.
• Ability to solve problems.
• Ability to communicate effectively orally.
• Ability to communicate effectively in writing.

• Judgment
• Dependability
• Effective interpersonal relationships
• Initiative
• Respectful of diversity

The following may be applied / assessed at a later date (may be needed for the job)

• Health Canada is committed to ensuring a fair and equitable workforce representation and distribution of women, Aboriginal peoples, persons with disabilities and visible minorities reflective of their representation in the Canadian population.

Conditions of employment

Reliability Status security clearance

• Willing and able to travel.
• Willing and able to work overtime.
• Possession of a valid driver’s license or personal mobility to a degree normally associated with the possession of a driver’s license.

Other information

All written communication obtained throughout the selection process, from the time of application to the close of process, may be used in the assessment of the qualification "ability to communicate effectively in writing”.

We will only accept on-line applications received via the jobs.gc.ca site. Persons with disabilities preventing them from applying on-line are asked to contact 1-800-645-5605.

All information pertaining to the process will be sent by email. It is therefore your responsibility to verify your email account for new communication regarding this selection process on a regular basis.

All communication and information obtained throughout the selection process, from the time of application to the close of process, may be used in the assessment of qualifications.

A random and/or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.