Administrative Assistant - Associate Director's Office

Duties

The successful applicant will perform administrative duties in support of the Associate Director’s office which include recording and transcribing minutes of Centre committee meetings. The applicant will also provide operational support to Centre staff such as booking travel arrangements and subsequent expense reporting for staff using the Shared Travel Services portal.

Work environment

As one of Canada’s Best Diversity Employers, AAFC is proud to celebrate our achievement in creating a diverse, respectful, and positive workplace where all employees are valued and recognized for their unique qualities, ideas, voices and perspectives.

Intent of the process

Immediate need: 1 full time temporary position (12 months).

A pool of qualified candidates may be established and may be used for similar permanent and temporary employment for the location indicated for this process.

In the event that an employee of the public service is qualified through this process, and there is a temporary need, he/she may be considered for acting or assignment/secondment opportunities.

Positions to be filled: 1

Information you must provide

Your résumé.

Contact information for 2 references.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Secondary school diploma or acceptable combination of education, training and/or experience.

Degree equivalency

Experience providing a range of administrative support services.
Experience using common word processing, spreadsheet, and e-mail software (i.e. Word, Excel and Outlook).

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Successful completion of two years of post-secondary education from a recognized post-secondary institution in a field related to the position.

Degree equivalency

*Recent experience coordinating domestic and international travel arrangements, and preparing travel claims.
Experience in purchasing goods and services through credit card, purchase orders or other procurement processes.

*Recent is defined as occurring within the last 3 years.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Knowledge of general office practices and procedures including basic purchasing methods.

Ability to perform essential clerical tasks quickly and accurately.
Ability to summarize and record Minutes.
Ability to draft correspondence.

Adaptability
Interactive Communication
Teamwork
Planning and Organizing
Writing skills
Dependability

The following may be applied / assessed at a later date (may be needed for the job)

In support of achieving a diversified workforce, consideration may be given to candidates self-identifying as belonging to one of the following employment equity groups: aboriginal peoples, persons with a disability, visible minorities and women.

Placement of Agriculture and Agri-Food Canada (AAFC) employees affected by Work Force Adjustment.

Conditions of employment

Reliability Status security clearance

Possession of a valid driver’s license
Ability and willingness to work overtime.

Other information

Applications submitted by email will not be accepted. You must apply on-line through www.jobs.gc.ca.

Persons with disabilities preventing them from applying on-line are asked to contact 1-800-645-5605.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).

All communication relating to this process, including email correspondence, may be used in the assessment of qualifications.

Appointment decisions may be based on one or more of the following criteria:
- Matching of the individual's experience or qualifications to the strengths and weaknesses of the work team.
- Matching of the individual's experience or qualifications to the specific duties of the position being staffed.
- Depth, breadth, type of work-specific experience.
- Level/degree of one or more competencies/qualifications.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.