Administrative Assistant *Amendment to the closing date

Important messages

*Amendment to the closing date

Duties

Procurement of goods and services, shipping and receiving, inventory control, fleet management support, records management.

Work environment

As one of Canada’s Best Diversity Employers, AAFC is proud to celebrate our achievement in creating a diverse, respectful, and positive workplace where all employees are valued and recognized for their unique qualities, ideas, voices and perspectives.

The position, located at the Brandon Research & Development Centre, requires working closely with a team of 6 providing administrative services to scientists, technicians and other clients at the Research Centre. The successful candidate will work under the supervision of the Finance & Procurement Supervisor.

Intent of the process

A pool of qualified candidates may be established and may be used for similar permanent and temporary employment for the location indicated for this process.

Positions to be filled: 1

Information you must provide

Your résumé.

Contact information for 2 references.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Successful completion of secondary school or an acceptable combination of education, training and/or experience.

Degree equivalency

Experience in providing at least three (3) administrative or information management support services in an office environment. Please demonstrate at least three (3) of the following:
• Data entry
• Formatting documents
• Records management
• Fleet management

Experience in procuring goods and services for clients and/or financial services including account payable.

Experience in using a financial management system.

Experience tracking, processing, and verifying financial documentation such as invoices, expenditures, commitment, or acquisition card purchases.

Experience using Microsoft Word, Outlook and Excel.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Client Focus
Oral communication
Initiative
Teamwork
Written Communication
Planning and Organizing

The following may be applied / assessed at a later date (may be needed for the job)

Experience using SAP.
Experience in procuring scientific equipment and supplies.

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities, women

Information on employment equity

Placement of Agriculture and Agri-Food Canada (AAFC) employees affected by workforce adjustment.

Ability and willingness to work overtime.

Conditions of employment

Reliability Status security clearance

Valid driver’s license

Other information

Interviews may be conducted.

A written exam may be administered.

Reference checks may be conducted.

Applications submitted by email will not be accepted. You must apply on-line through www.jobs.gc.ca.

Persons with disabilities preventing them from applying on-line are asked to contact 1-800-645-5605.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).

All communication relating to this process, including email correspondence, may be used in the assessment of qualifications.

Appointment decisions may be based on one or more of the following criteria:
- Matching of the individual's experience or qualifications to the strengths and weaknesses of the work team.
- Matching of the individual's experience or qualifications to the specific duties of the position being staffed.
- Depth, breadth, type of work-specific experience.
- Level/degree of one or more competencies/qualifications.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.