Executive Assistant to the Regional Director General (ANTICIPATORY)

Important messages

This selection process is targeted to Aboriginal persons who will self-declare as an Aboriginal person. An Aboriginal person is a North American Indian or a member of a First Nation, Métis or Inuit. North American Indians or members of a First Nation include treaty, status or registered Indians, as well as non-status and non-registered Indians. The Aboriginal affiliation will be verified at the time of the appointment.

https://www.canada.ca/en/public-service-commission/services/appointment-framework/employment-equity-diversity/affirmation-aboriginal-affiliation/affirmation-aboriginal-affiliation-form.html

All information obtained throughout the selection process, from the time of application to close of process, may be used to evaluate the candidates.

All applications must be submitted online at www.jobs-emplois.gc.ca through the Public Service Resourcing System (PSRS). Applicants can modify their application/resume at any time BEFORE the closing date indicated on the job advertisement.

To submit an application on-line, please select the button "Apply Online" below.

PLEASE NOTE: For this selection process, our intention is to communicate with applicants by e-mail for screening/assessment purposes (including issuing screening results, and sending invitations for interviews).

Applicants who apply to this selection process must include in their application a valid e-mail address and make sure this address is functional at all times and accepts messages from unknown users. It is your responsibility to inform us at all times of any changes regarding your contact information.

Intent of the process

A pool of fully qualified candidates may be established to staff similar positions within INAC with various linguistic profiles, security requirements as well as tenures, which may vary according to the position being staffed.

Please note that the initial validity period of the pool will be two years with possibility of extension.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:
A secondary school diploma.

Degree equivalency

ABORIGINAL SELF-IDENTIFICATION
An Aboriginal person is a North American Indian or a member of a First Nation, Métis, or Inuit. North American Indians or members of a First Nation include status, treaty or registered Indians, as well as non-status and non-registered Indians.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

EXPERIENCE:
Significant* experience in managing the office of a senior manager or official including maintaining the agenda and managing the flow of information.

Experience in planning and organizing meetings involving several stakeholders (i.e. coordination of meetings and special events, developing agendas, drafting records of decision, and conducting adequate follow-ups).

Experience writing correspondence (e.g. letters, e-mails) and preparing information summaries to senior management.

Experience in developing, implementing and monitoring administrative procedures.

* Significant experience is defined as depth and breadth of experience associated with performance of the administrative duties.

KNOWLEDGE:
Knowledge of document and information management principles.
Knowledge of the Indigenous relations context for the INAC Manitoba Region.

ABILITIES:
Ability to liaise with senior managers and external stakeholders.
Ability to perform quality control of documents.
Ability to establish priorities and work under pressure.
Ability to supervise.
Ability to communicate orally.
Ability to communicate effectively in writing

PERSONAL SUITABILITY:
Effective interpersonal skills.
Judgment.
Discretion.
Flexibility.

The following may be applied / assessed at a later date (may be needed for the job)

ASSET QUALIFICATIONS

EDUCATION:
Graduation from a recognized post-secondary institution with specialization in business administration or any other field relevant to the work.

Degree equivalency

EXPERIENCE:
Experience assigning and monitoring work of one or more subordinates.

Experience leading project teams, working groups or committees.

OPERATIONAL REQUIREMENTS:
Willing and able to work overtime on short notice.

Conditions of employment

Secret security clearance - Secret

Other information

A variety of assessment tools may be used in the assessment of candidates, such as: written test, practical test, situational exercise, oral interview, simulation, presentation, role play, work samples, performance appraisals, reference checks, and/or assessment board member personal/direct knowledge of candidates' qualifications. Some assessment tools may be administered electronically, others, in-person.

Candidates are expected to make a reasonable effort to make themselves available for assessments as scheduled. Rescheduling will only permitted for accommodation measures or for other exceptional/extenuating circumstances, to be determined on a case-by-case basis.

Candidates invited to the assessment stage will be required to provide ORIGINAL proof of their education credentials, i.e., their degree or official transcript. Failure to do so may result in you not being considered further in the selection process.

Depending on the requirements of the position(s) being staffed from this process, for current or future vacancies, any or all of the asset qualifications, operational requirements, and organizational needs may be applied at the time of staffing. Candidates may be contacted and assessed against these criteria at any time during this process.

Applicants are entitled to participate in the selection process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

A random or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

On-line applications are strongly encouraged in order to take advantage of the many benefits of using the electronic recruitment system. Some of the benefits for applicants are as follows:
· modify your application at any time BEFORE the closing date;
· when applicable, answer screening questions highlighting the expected qualifications to the hiring manager;
· verify the status of your application and notifications, at any time; and
· obtain information through electronic notification of your assessment details and results.

Persons with disabilities preventing them from applying on-line are asked to contact 1-800-645-5605.

If you are unable to apply online, please contact the email address indicated in the "Contact information" section below PRIOR to the Closing Date. Please provide an explanation as to why you are not applying on-line for consideration. (Note: You must state the Selection Process number in the Subject of enquiry)

To submit an application on-line, please select the button "Apply Online" below.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.