Data Collection Clerk

Intent of the process

The result of this process will be used to staff on a temporary basis. The indeterminate opportunity is anticipatory and may be staffed if the position should become vacant. A pool of qualified candidates may be established to staff similar positions for future acting, assignment, secondment or indeterminate opportunities at this group and level. Pool could be used for acting appointments under exceptional circumstances to protect employee’s indeterminate status.

Positions to be filled: 1

Information you must provide

Your résumé.

Contact information for 2 references.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:
Successful completion of secondary school education according to provincial standards or Public Service Commission approved alternatives.

Degree equivalency

Experience:
- Experience in providing administrative support.
- Experience in data entry.
- Experience in preparing documents in Microsoft Word.
- Experience in preparing spreadsheets in Microsoft Excel.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Asset Qualifications:
- Experience in providing guidance to employees or clients concerning the application and interpretation of directives, policies, procedures and/or related legislation.
- Experience in briefing and providing advice to management.
- Experience in conducting financial and/or data analysis and preparing reports.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Knowledge:
- Knowledge of Indian and Northern Affairs programs and services offered to Aboriginal people, as they relate to funding arrangements.

Abilities:
- Ability to accurately input, retrieve and tabulate information.
- Ability to analyse and make appropriate recommendations.
- Ability to communicate effectively orally.
- Ability to communicate effectively in writing
- Ability to plan, organize and manage multiple tasks to meet critical deadlines.
- Ability to train.

Personal Suitability:
- Effective Interpersonal Relationships
- Dependability
- Initiative
- Judgement
- Sensitivity
- Detail Oriented

The following may be applied / assessed at a later date (may be needed for the job)

Indigenous and Northern Affairs Canada is committed to having a skilled and diversified workforce representative of the population its serve. In support of our strategy to achieve our employment equity goals, preference may be given to candidates who, at the time of application, indicate that they are belonging to one of the following Employment Equity groups (self-declaration): Aboriginal peoples, Women, Visible Minorities and Persons with Disabilities.

- Willingness and ability to work overtime.
- Willingness and ability to travel.

Conditions of employment

Reliability Status security clearance

Other information

1. Applicants who are entitled to a priority for appointment are encouraged to indicate this, along with their priority type, in their covering letter, résumé and/or application form.

2. On-line applications are strongly encouraged in order to take advantage of the many benefits of using the electronic recruitment system. Some of the benefits for applicants are as follows:
• modify your application at any time BEFORE the closing date;
• when applicable, answer screening questions highlighting the expected qualifications to the hiring manager;
• verify the status of your application and notifications, at any time; and
• obtain information through electronic notification of your assessment details and results.
Persons with disabilities preventing them from applying on-line are asked to contact 1-800-645-5605.
If you are unable to apply online, please contact the email address indicated in the "Contact information" section below PRIOR to the Closing Date. Please provide an explanation as to why you are not applying on-line for consideration. (Note: You must state the Selection Process number in the Subject of enquiry)

3. FAILURE TO CLEARLY DEMONSTRATE HOW YOU MEET THE ESSENTIAL CRITERIA (Education and Experience) WILL RESULT IN THE REJECTION OF YOUR APPLICATION. APPLICANTS WILL NOT BE SOLICITED FOR INCOMPLETE OR POSSIBLE MISSING INFORMATION.

4. Persons are entitled to participate in the appointment process in the official language of their choice.

5. You must indicate on your application if you require a technical aid for testing or an alternative method of assessment.

6. Top-down consideration of scores at various points in the process may be used to determine the number of qualified candidates who will be considered further in the process.

7. For this selection process, it is our intention to communicate with candidates VIA E-MAIL and/or jobs.gc.ca site for screening and assessment purposes; this will include communication of screening results and invitations to written tests and interviews. To that end, candidates must include a valid e-mail address in their application. IT IS THE CANDIDATE'S RESPONSIBILITY TO ENSURE THAT THIS ADDRESS IS FUNCTIONAL AND THAT IT ACCEPTS MESSAGES FROM UNKNOWN USERS (some e-mail systems block these types of e-mail). IT IS ALSO THE CANDIDATE'S RESPONSIBILITY TO ENSURE ACCURATE CONTACT INFORMATION IS PROVIDED AND UPDATED AS REQUIRED.

8. Candidate resumes will be assessed, and used as part of the assessment of their ability to communicate effectively in writing.

9. Reference checks may be sought.

10. An interview may be administered.

11. Candidates will be asked to provide proof of their education credentials and proof of citizenship at the assessment stage of this process. Failure to do so may result in your application not being considered further in the selection process.

12. All communication relating to this process, including email correspondence and telephone conversations, may be used in the assessment of qualifications. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required.

13. The essential qualifications that are listed in the statement of merit criteria are mandatory. A pass mark will be established for each. Applicants must meet each essential qualification to be appointed to the position. An applicant may be appointed to the position even though he/she does not meet any or all of the asset qualifications. However, meeting these criteria is desirable and may be a deciding factor in choosing the person to be appointed. In the event that there are as many applicants who meet the essential qualifications as there are vacancies, the manager may decide not to assess some or all of the asset qualifications.

14. An assignment, secondment, or acting appointment requires approval of your supervisor.

15. Candidates may be required to meet the asset qualifications depending on the requirements of the specific position being staffed.

16. Achieving a representative workforce has been identified as an organizational need in the merit criteria, and may be applied in this appointment process.

17. PLEASE ENSURE YOU READ THE POSTER THOROUGHLY AS THE INSTRUCTIONS CONTAIN IMPORTANT INFORMATION THAT WILL BE REQUIRED IN THE APPLICATION PROCESS. FAILURE TO READ THE NOTES AND FOLLOW THE INSTRUCTIONS COULD RESULT IN YOUR APPLICATION MISSING CRITICAL INFORMATION THUS PROVIDING FOR INSUFFICIENT INFORMATION FOR THE ASSESSMENT BOARD TO COMPLETE YOUR ASSESSMENT AND RESULTING IN YOUR ELIMINATION FROM THE PROCESS.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.