Records Management Clerk, Admin/Ops Assistant

Important messages

PLEASE NOTE, ONLY ON-LINE APPLICATIONS WILL BE ACCEPTED.

Original proof of your education will be requested and must be provided during the selection process, in order to verify that candidates meet the education requirement. Candidates who are unable to provide proof that they meet this essential qualification as requested may be eliminated from the process. Also note, if the name on your education credentials does not match the name on your current photo identification, you will need to provide proof of your name change.

Education obtained outside of Canada must be evaluated. Please contact the International Credential Evaluation Services as soon as possible to initiate the evaluation process http://www.cicic.ca/

Proof of your Canadian Citizenship will be requested and must be provided during the selection process. The original of one of the following documents must be provided for verification:
• Provincial or territorial birth certificate
• Naturalization certificates (issued prior to Jan. 1, 1947)
• Registration of Birth Abroad certificates (issued between Jan. 1, 1947 and Feb. 14, 1977)
• Certificates of Retention
• Citizenship certificates
** Passports are not acceptable

Intent of the process

The immediate need is for 3 permanent positions. A qualified group of candidates may be identified and may be used to staff future vacancies (including similar positions, on a temporary or permanent basis, on a casual basis, at full or part time hours) throughout Prince George, BC and Terrace, BC.

Positions to be filled: 3

Information you must provide

Your résumé.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Successful completion of two years of secondary school or an acceptable combination of education, training or experience.

Degree equivalency

Recent experience in performing clerical duties (such as assisting or advising the general public, filing, processing mail, reception, etc.).
Experience in using word processing software such as Microsoft Word.
Experience in using spreadsheet software such as Microsoft Excel.
Experience in managing hard copy files. *"Managing" files involves opening files; sorting, tracking and updating information in files; and concluding files.
Recent experience in providing administrative support in a policing environment.
Experience with police database PRIME.
Experience transcribing in English from audio or digital recordings.

Recent experience* means experience obtained within approximately the last 2 years.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Knowledge of office practices and procedures.
Knowledge of RCMP records management.

Ability to follow instructions
Ability to handle challenging enquiries either in person or over the phone.
Ability to solve problems
Ability to prioritize
Ability to communicate effectively orally
Ability to communicate in writing

Effective interpersonal relationships
Dependability
Initiative
Thoroughness
Discretion
Judgment

The following may be applied / assessed at a later date (may be needed for the job)

Experience in using CPIC.
Experience in using JUSTIN.
Experience in working with police exhibits.
Experience in working with a general database program such as MS Access.
Experience with Adobe Acrobat including creating, editing and combining files.
Experience with purchasing and processing invoices.

Preference may be given to RCMP employees impacted/affected by work force adjustment.

In support of achieving a diversified workforce, consideration may be given to candidates self-declaring as belonging to one of the following employment equity groups: Aboriginal peoples, persons with a disability, visible minorities, and women.

Willingness and ability to work overtime.
Willingness and ability to travel as required.
Willingness to work alone.
Willingness to be flexible to changing operational requirements.

Conditions of employment

Enhanced Reliability Status

Other information

Candidates from outside the public service will be responsible for all travel costs associated with this selection process.

The successful applicant will have to obtain, as a minimum, an RCMP Reliability Status. In some cases/positions, a Top Secret Security Clearance may also be required. The process also requires a Security/Reliability Interview, a field investigation in matters of Criminal Activities, credit/finances, education, employment, references, etc.

You MUST clearly demonstrate in writing how you meet the Essential Education, and Experience requirements. Provide examples and describe the work/duties you have performed. Failure to do so may result in your application not being considered further during the screening process.

If you do not fully complete the screening questions as instructed, you may be screened out. It is not acceptable to put “see resume” in the space provided to answer the questions.

Any or all of the asset qualifications, and organizational needs may be used for the screening of applications. If you meet these criteria, please clearly demonstrate how you meet them in writing. Provide examples and describe the work/duties you have performed. Failure to do so may result in your application not being considered further during the screening process.

Depending on the requirements of the position(s) being staffed from this process, for current or future vacancies, any or all of the asset qualifications, and organizational needs may be applied at the time of staffing. Candidates may be contacted and assessed against these criteria at any time during this process.

Interested persons must meet the essential qualifications to be appointed to the position, in a manner determined by the Selection Board. A person may be appointed to the position even though he/she does not meet any or all of the asset qualifications, operational requirements or organizational needs. However, meeting these criteria is desirable and may be a deciding factor in choosing the person to be appointed.

Once established, the qualified pool will be valid for a period of 12 months and may be extended.

Practical and/or standardized tests may be administered for screening and/or assessment purposes.

Random selection may be used to identify which applicants will be assessed or appointed in this appointment process.

Top-down selection may apply.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

PLEASE NOTE: Where an e mail address is provided, the Selection Board may choose to communicate with candidates by e mail to provide/request information and to invite candidates to attend any portion of the assessment. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required.

Acknowledgment of receipt of applications will not be sent; we will only contact those who are being considered further.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.