Executive Assistant (Anticipatory)

Important messages

The Government of Canada is committed to building a skilled workforce that is representative of Canada's diversity, which includes the recruitment of Canadian Veterans and releasing Canadian Armed Forces personnel:
https://www.canada.ca/en/public-service-commission/jobs/services/public-service-jobs/canadian-armed-forces-members-veterans.html

We encourage applicants to identify any abilities, competencies, and/or experiences acquired through employment with the Canadian Armed Forces where applicable.

Intent of the process

A pool of fully or partially qualified candidates may be established through this process to staff identical or similar positions at Natural Resources Canada at the AS-02 group and level with various tenures (determinate period or permanent), various linguistic requirements (imperative and/or non-imperative), language requirements (English Essential, French Essential, English or French Essential and Bilingual) and profiles (BBB/BBB, CBC/CBC, CCC/CCC, etc.), various security requirements, various conditions of employment and for various locations.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Secondary school diploma or an acceptable combination of education, training, and experience.

Degree equivalency

Experience providing executive support services to a senior manager (Director or above), including coordinating daily office activities, maintaining a filing systems and managing correspondence.
Experience organizing meetings and preparing minutes of meetings.
Experience in representing, liaising or collaborating with various groups within the same organization or external.
Experience in researching, gathering and summarizing information.
Experience in using MS Office suite (Outlook, Word, PowerPoint and Excel).

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Experience with making travel arrangements within the Federal Public Service.
Experience in the field of geomatics.
Experience working in a Director-General`s Office or higher.
Experience in organizing large meetings, teleconferences, and events.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (CBB/CBB)

Information on language requirements

Knowledge of methods and techniques of office administration to provide administrative support services to management.

Values and Ethics.
Strategic thinking.
Excellence through results.
Engagement.

Ability to prioritize, work under pressure with tight deadlines.
Ability to provide advice and make recommendations.
Ability to communicate effectively in writing.
Ability to communicate effectively orally.

Effective interpersonal skills.
Judgement.
Dependability.

The following may be applied / assessed at a later date (may be needed for the job)

Natural Resources Canada is committed to establishing and maintaining a representative workforce. Qualified candidates who self-declare as members of a visible minority group, Aboriginal Peoples, persons with disabilities and/or women (in non-traditional occupations) may be selected for appointment to fulfill organizational needs.

Available to do overtime with short notice.

Conditions of employment

Secret security clearance - This factor is not used at the screening stage. The hiring department is responsible for the security clearance process.

Other information

Reference checks may be sought.

An interview may be administered.

A written test may be administered.

Candidates must meet the essential qualifications to be appointed to a position.

Candidates may be required to meet the other qualifications, depending on the requirements of the specific position being staffed.

You must provide proof of your education credentials.

Persons are entitled to participate in the appointment process in the official language of their choice.

A random and/or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

Please note that candidates can be eliminated by the Public Service Resourcing System (PSRS) based on PSRS screening questions. Candidates may request to informally discuss their elimination at any point during the process. To do so, please contact the HR Advisor at the coordinates indicated on this poster.

Candidates from outside the public service may be required to pay for travel and relocation costs associated with this selection process.

We thank all applicants for their interest in our position(s). For the purpose of this staffing process, only candidates selected for further assessment will be contacted.

The hiring organization will accept applications on-line only. All job applications must therefore be submitted through the Public Service Resourcing System. To submit an application on-line, please select the button “Apply Online” below. Persons with disabilities preventing them from applying on-line are asked to contact 1-800-645-5605.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.