Administrative Assistant

Important messages

It is the responsibility of the candidate to clearly outline that they meet each of the screening criteria (i.e. Education and Experience Qualifications) by RESPONDING TO THE SCREENING QUESTIONS IN THE ONLINE APPLICATION. Please note that it is not sufficient to only state that the requirement is met or to provide a listing of current responsibilities, rather the candidate must provide concrete examples that illustrate how they meet the requirement. Lack of EXAMPLES and DETAILS may result in your application being rejected as the Assessment Board will have insufficient information to determine whether or not you meet the qualifications.

We encourage applicants to submit their applications on-line.

Intent of the process

This process will be used to staff one (1) position on a temporary basis in Ottawa, Ontario

A pool of qualified candidates will be established and may be used to staff similar positions within the Health Portfolio with:

* various tenures,
* various security requirements,
* various locations and/or,
* various conditions of employment.

As a result of the potential and possible use of the selection process and subsequent pool by hiring managers, we encourage all candidates seeking this type of position and/or group and level to apply.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:

Successful completion of two years of secondary school or employer-approved alternatives.

Degree equivalency

Experience:

Experience in providing administrative support services to management and staff i.e. filing, correspondence, presentation materials and scheduling meetings.
Experience in preparing various reports.
Experience in screening and responding to inquiries from clients over the telephone, e-mail and in person.
Experience using various software such as Word, Excel, or other data specific software used by the Federal Government.

Note:

Depth and breadth of experience statements WILL be rated and MAY be verified. Please note that the depth and breadth requirement can vary depending on positions to be staffed and candidates may be required to have more than the minimum requirement identified for some positions.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Abilities:

Ability to organize and prioritize
Ability to research and compile data
Ability to communicate orally
Ability to communicate in writing

Personal Suitabilities:

Initiative
Effective Interpersonal Skills
Thoroughness
Reliability
Teamwork

The following may be applied / assessed at a later date (may be needed for the job)

Operational Requirements:

Willingness and ability to be assigned projects and time-limited work within the NCR based on organizational need and priority.

Organizational Needs:

The Public Health Agency of Canada is committed to Employment Equity. In order to ensure a diversified workforce, preference may be given to candidates self-identifying as belonging to one or more of the following Employment Equity groups: aboriginal peoples, persons with disabilities and members of visible minority groups provided the candidate meets all essential qualifications listed on the job opportunity notice and any applicable asset qualification(s).

Conditions of employment

Reliability Status security clearance

Other information

A written examination may be administered.
An interview may be administered.
Reference checks may be sought.

Candidates must meet the essential qualifications to be appointed to a position.
Pass marks will be established for each qualification. However, achieving the pass mark is not a guarantee of an appointment or that candidates will be put through the next stages of the assessment process. A cut-off score and/or top-down approach may be used at any step if there are a sufficient number of candidates to meet immediate and anticipated staffing needs.

You must provide proof of education credentials at a later time in the process. Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca/indexe.stm

CANDIDATES WILL NOT BE SOLICITED FOR INCOMPLETE OR POSSIBLY MISSING INFORMATION.

Acknowledgment of receipt of applications will not be sent; we will contact candidates when the screening process is completed.

If you are a public service employee, please identify clearly your substantive group and level and your employment status on your resume and/or application form. Please also ensure that your Personal Record Identifier (PRI) is included in your application.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

As an equal opportunity employer, the Public Service of Canada is committed to accommodating the needs of persons with disabilities. If you have any health or physical limitations, which may adversely affect your performance during any phase of the appointment process, please identify any accommodation needed.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.