Administrative Services Assistant

SELECTION PROCESS CANCELLED

We regret to inform you that this job opportunity has been cancelled.

Important messages

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

You MUST use the ON-LINE application form. Please note that an e-mail is NOT considered an 'on-line' application for the purposes of this selection process.

To submit an application on-line, please select the button “Apply Online” below.

Please carefully read the 'Other Information' section of this advertisement as there is important information regarding your application.

Work environment

The Correctional Service of Canada (CSC), as part of the criminal justice system and respecting the rule of law, contributes to public safety by actively encouraging and assisting offenders to become law-abiding citizens, while exercising reasonable, safe, secure and humane control. Staff may be working in an environment where there could be offender contact.

Intent of the process

A pool of qualified candidates may be established and may be used to staff similar temporary and/or permanent positions.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

A covering letter in 2,500 words (maximum)

Contact information for 2 references.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION

A secondary school diploma or a satisfactory score on the Public Service Commission test approved as an alternative to a secondary school diploma or successful completion of a provincially/territorially approved secondary school equivalency test, or an acceptable combination of education, training and/or experience

Degree equivalency

EXPERIENCE

Experience in the provision of general administrative support.

Experience in the use of various software programs such as: Excel, Microsoft Word, Outlook, PowerPoint.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

PERSONAL SUITABILITIES

Effective interpersonal relationships
Reliability
Judgement
Initiative
Integrity

The following may be applied / assessed at a later date (may be needed for the job)

Asset Qualifications:

KNOWLEDGE

Knowledge of administrative and financial procedures.

Knowledge of Aboriginal culture, ceremonies, and traditions.

ABILITIES

Ability to establish and maintain administrative systems and files.

Ability to set priorities.

Ability to control incoming/outgoing correspondence.

Ability to use software programs to produce documents.

Ability to communicate effectively orally.

Ability to communicate effectively in writing.

Ability to work under pressure.

Organizational Needs:
Selection will be limited to members of the following Employment Equity groups: Aboriginal persons.

Achieving a representative workforce has been identified as an organizational need in the merit criteria, and shall be applied in this appointment process. Consequently, only applicants who have self-declared on their application that they are a member of the designated group(s) will be considered.

Information on employment equity

Compliance with Memorandum of Understanding/Agreements with Healing Lodges

Conditions of employment

Reliability Status security clearance

Other information

Candidates must clearly demonstrate in their cover letter that they meet the essential education and experience qualifications. It is NOT sufficient to only state that the qualifications are met or to provide a listing of current or past responsibilities. Rather you must clearly demonstrate HOW, WHEN, and WHERE the qualification was met through substantiation by examples. Information on your described skills, experience, etc. provided in a cover letter or screening questions should be supported by your resume. Failure to provide sufficient information will result in the candidate being screened out and rejected from the process.

Management has opted to use the screening questions and answers accompanied by the cover letter and resume as evaluation method for the screening process. Failure to provide this information in the requested fields may result in your application being rejected.

Written test(s) will be administered.
Interviews will be conducted
Reference checks will be conducted.

Candidates must obtain the required pass mark for each essential qualification in order to be given further consideration in the selection process.

Depending on the requirements of the position(s) being staffed from this process, for current or future vacancies, any or all of the asset qualifications, operational requirements, and organizational needs may be applied at the time of staffing. Candidates may be contacted and assessed against these criteria at any time during this process. It is the candidates' responsibility to demonstrate clearly on their application that they meet the asset qualifications.

At the interview stage, you will be required to provide proof of Canadian citizenship, permanent resident status or work permit, as well as proof of education.

Successful candidate(s) must meet and maintain the Conditions of Employment throughout their employment.

For appointment processes where the area of selection was limited to Aboriginal peoples or to members of designated employment equity groups that included Aboriginal peoples, the Aboriginal candidates proposed for appointment or appointed must complete and sign the Affirmation of Aboriginal Affiliation Form as a condition of appointment prior to or at the same time as the offer of appointment, even if they have already self-declared as an EE member when applying.

PLEASE NOTE: For this selection process, our intention is to communicate with applicants by e-mail for screening/assessment purposes (including issuing screening results, and sending invitations for written tests and interviews).
It is therefore your responsibility to verify your e-mail account for new communication regarding this selection process on a regular basis and to advise of any change of address, phone number and/or email address.
Applicants who apply to this selection process must include in their application a valid e-mail address and make sure this address is functional at all times and accepts messages from unknown users (some email systems block these types of emails).

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.