ADMINISTRATIVE PROJECT COORDINATOR

Intent of the process

The intent of this process is to staff a permanent position at the AS-01 level and to create a pool of qualified candidates to staff positions with various tenures (such as indeterminate or specified term) and/or security clearances (such as Reliability or Secret) and/or linguistic profiles within Indigenous and Northern Development Canada, and other federal departments and agencies in the North.

Positions to be filled: 1

Information you must provide

Your résumé.

A covering letter in 2,000 words (maximum) "You are required to "demonstrate" the ESSENTIAL qualifications AND any of the applicable ASSET (OTHER) qualifications (i.e. Education and Experience) for the initial screening of your application in your cover letter, résumé, and/or screening questions, as applicable. It is NOT sufficient to only state that these qualifications are met or to provide a listing of current or past duties & responsibilities. Rather, you must clearly demonstrate HOW, WHEN, and WHERE the qualification was met through substantiation by describing examples of work performed. Information described in an application, cover letter, or screening questions must be supported by your corresponding résumé. Failure to provide sufficient information, in the format required, may result in your application being eliminated from the process. Candidates will not be solicited for incomplete or possible missing information."

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION

A secondary school diploma or employer-approved alternatives.

NOTE: Acceptable experience and/or training in a field relevant to positions in the group is required when the education qualification specified for the position being staffed is a secondary school diploma or approved employer alternatives.

Degree equivalency

ESSENTIAL EXPERIENCES

Experience in the administration of financial management.

Experience in providing general administrative services.

Experience in implementing procedures and processes.

Experience in providing information to clients or management.

Experience providing program or project management support.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

KNOWLEDGE

Knowledge of administrative policies and practices as they relate to general office administration.

ABILITIES

Ability to effectively communicate orally.

Ability to effectively communicate in writing.

PERSONAL SUITABILITIES

Effective interpersonal skills.

Reliability.

Flexibility.

Judgement.

Detail oriented.

The following may be applied / assessed at a later date (may be needed for the job)

OPERATIONAL REQUIREMENTS

Willing and able to work overtime on short notice.

Conditions of employment

Reliability Status security clearance

Medical Clearance (as required under TBS Occupational Health Evaluation Standard).
The incumbent and his/her dependents* must obtain Health Canada medical clearance in accordance with the Isolated Post and Government Housing Directive.

*Includes incumbent's spouse or common-law partner and children.

Other information

PLEASE NOTE: For this selection process, our intention is to communicate with applicants by EMAIL for screening/assessment purposes (including issuing screening results, and sending invitations for written tests and interviews). Applicants MUST include in their application a valid e-mail address and make sure this address is functional at all times and accepts messages from unknown users.

Candidates are expected to make a reasonable effort to make themselves available for assessments as scheduled. Rescheduling will only permitted for accommodation measures or for other exceptional/extenuating circumstances, to be determined on a case-by-case basis.

A variety of assessment tools may be used in the assessment of candidates, such as: *written test, practical test, situational exercise, *oral interview, simulation, presentation, role play, work samples, performance appraisals, *reference checks, and/or *assessment board member personal/direct knowledge of candidates' qualifications. Some assessment tools may be administered electronically, others, in-person. (*indicates those tools that will most likely be used in this process.)

Candidates invited to the assessment stage will be required to provide ORIGINAL proof of their education credentials, i.e., their degree or official transcript. Failure to do so may result in you not being considered further in the selection process.

Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca/

Candidates whose applications are retained for further consideration may be required to travel to attend an interview or for the administration of a test. If you are asked to travel in relation to this appointment process, you should direct any questions you have about travel entitlements to the hiring organization, when contacted, and they will provide you with the necessary information.

Candidates from outside the federal public service may be required to pay for their own travel and relocation expenses.

On-line applications are strongly encouraged in order to take advantage of the many benefits of using the electronic recruitment system. Some of the benefits for applicants are as follows:

• modify your application at any time BEFORE the closing date;
• when applicable, answer screening questions highlighting the expected qualifications to the hiring manager;
• verify the status of your application and notifications, at any time; and
• obtain information through electronic notification of your assessment details and results.

Persons with disabilities preventing them from applying on-line are asked to contact 1-800-645-5605.

If you are unable to apply online, please contact the email address indicated in the "Contact information" section below PRIOR to the Closing Date. Please provide an explanation as to why you are not applying on-line for consideration. (Note: You must state the Selection Process number in the Subject of enquiry)

Depending on the requirements of the position(s) being staffed from this process, for current or future vacancies, any or all of the asset qualifications, operational requirements, and organizational needs may be applied at the time of staffing. Candidates may be contacted and assessed against these criteria at any time during this process.

A random or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

Additional allowances will be provided for this position in accordance with the National Joint Council's Isolated Posts and Government Housing Directive. More detailed information can be found at the following link: http://www.njc-cnm.gc.ca/directive/ipgh-pile/index-eng.php .

You may also be eligible for the Northern residents deductions when you file your tax return with the Canada Revenue Agency. More information can be found at the following link: http://www.cra-arc.gc.ca/tx/ndvdls/tpcs/ncm-tx/rtrn/cmpltng/ddctns/lns248-260/255/menu-eng.html .

Candidates from outside the federal public service may be required to pay for their own travel and relocation expenses.

You must provide 3 references with your application. Please provide 3 names of persons with whom we can verify references. Your references must:
• Be professional contacts;
• Be as recent as possible; and,
• Include the person to whom you are presently reporting or a past supervisor or manager (within the last two years).
For each person, we will need the following information:
• Name and title;
• Email address (very important as we will likely send a written request for references);
• Phone number where it is easiest to contact her/him;
• Nature of your relationship (supervisor, client, colleague, etc.); and,
• Period of time over which this relationship has taken place.
You should ensure these persons are aware that we might contact them and that they will be readily available during the next few weeks.

To facilitate the administrative process, please include your Personal Record Identifier (PRI) on your application.

Applicants are entitled to participate in the selection process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.