Administrative Officer (Anticipatory)

Important messages

***VERY IMPORTANT NOTE: It is the responsibility of the candidate to clearly outline that they meet each of the screening criteria (i.e. Education and Experience Qualifications, both Essential and Assets) by RESPONDING TO THE SCREENING QUESTIONS IN THE ONLINE APPLICATION. Please note that it is not sufficient to only state that the requirement is met or to provide a listing of current responsibilities. Rather, the candidate must provide concrete examples that illustrate how they meet the requirement. Lack of EXAMPLES and DETAILS may result in your application being rejected as the Assessment Board will have insufficient information to determine whether or not you meet the qualifications.

PLEASE NOTE THAT YOUR RESPONSES TO THE PRE-SCREENING QUESTIONS AND YOUR RESUME WILL EVALUATE YOUR ABILITY TO COMMUNICATE EFFECTIVELY IN WRITING.

Intent of the process

This is an anticipatory process to create a pool of qualified candidates to staff future vacancies. This selection process may be used to staff similar positions at this group and level with various linguistic profiles and security requirements, conditions of employment as well as various tenures (such as Indeterminate, Specified Period, Acting, Deployment, Assignment and Secondment) across the Public Health Agency of Canada and Health Canada. As a result of the potential and possible use of the selection process and subsequent pool by hiring managers, we encourage all employees seeking this type of position and/or group and level to apply.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:
A secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

Experience:
Experience in planning and coordinating facilities, telecommunications or informatics requirements for a work group.
Experience in providing administrative support for the management of a budget including producing financial reports, verifying availability of funds, and tracking expenditures and commitments.
Experience in providing administrative support related to human resources, including forecasting human resources requirements.
Experience in producing reports on program/project activities.
Experience in providing support on financial, human resources or administrative policies and procedures.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Experience (Asset):
Experience in developing operating procedures and guidelines.
Experience in preparing contract requirements (Statements of Work, evaluation grids, etc) in the Federal Public Service.
Experience in providing explanations and advice on the Government of Canada Contracting Regulations.
Experience in using a financial system such as SAP.
Experience in monitoring projects, identifying problems with project timing or cost and recommending corrective action.
Experience in supervising staff.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
Bilingual Imperative BBB/BBB
Bilingual Imperative CBC/CBC
Bilingual Imperative CCC/CCC

Information on language requirements

Knowledge:
Knowledge of the role of the Public Health Agency of Canada.
Knowledge of methods and practices of safeguarding classified information.
Knowledge of project management techniques.

Abilities:
Ability to communicate effectively orally.
Ability to communicate effectively in writing.
Ability to plan and organize work in order to meet deadlines.
Ability to manage conflicting priorities.
Ability to assign and monitor the work of others.
Ability to respond to inquiries from a variety of external and internal stakeholders.

Personal Suitability:
Judgement
Attention to detail
Teamwork
Dependability

The following may be applied / assessed at a later date (may be needed for the job)

Organizational Needs:
The Public Health Agency of Canada is committed to Employment Equity. In order to ensure a diversified workforce, preference may be given to candidates self-identifying as belonging to one or more of the following Employment Equity groups: aboriginal peoples, persons with disabilities and members of visible minority groups provided the candidate meets all essential qualifications listed on the job poster and any applicable asset qualification(s).

Operational Requirements:
Willingness and ability to work overtime on short notice.

Other information

In order to manage the number of applications in this selection process, management may use top-down or random selection at various steps in the process to determine the number of candidates who will continue in the process.

Your résumé must clearly demonstrate how you meet the requirements.

If you do not fully complete the screening questions as instructed, you may be screened out.

A written examination may be administered.

An interview may be administered.

Reference checks may be sought.

Candidates must meet the essential qualifications to be selected for a position.

Candidates may be required to meet the asset qualifications or the organizational needs, depending on the requirements of the specific position being staffed. Meeting one or many of the asset qualifications may be a deciding factor in selecting a particular candidate amongst the qualified candidates. Please note that some or all of the asset qualifications could be used at the screening phase.

Please identify clearly your substantive group and level and your employment status on your resume and/or application form, if applicable.

Acknowledgment of receipt of applications will not be sent; we will contact candidates when the screening process is completed.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

For this selection process, we may find that email is the most efficient way to communicate with you. Candidates who apply to selection processes should include an email address that accepts email from unknown users (some email systems block these types of email). It is the candidates' responsibility to inform us of a change of contact information during the course of this selection process and to regularly verify your incoming e-mails.

Please note that in addition to all assessment methods such as the application, exam, interview, correspondence and communication in relation to this selection process may also be used to assess certain qualifications

Candidates must provide their proof of education credentials, in the form of a diploma or official transcripts at a later time in the process.

Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca/

Successful candidate(s) must meet and maintain the Conditions of Employment throughout their employment.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.