Administrative Specialist

Duties

Provide guidance on the financial administration of a variety of AAFC programs.
Provide accurate reporting, analysis, forecasting and accounts payable services to clients.
Provide guidance on procurement of a variety of goods and services for AAFC.

Work environment

The Corporate Management Branch is responsible for providing support through the provision of timely, accurate and relevant information, services, advice, and guidance.

Intent of the process

Immediate need: To staff one position on a full time temporary basis (12 month term) for the location indicated for this process.

Anticipatory: A pool of qualified candidates may be established and may be used to staff similar positions on a permanent full-time or part-time basis or on a temporary full-time or part-time basis for the location indicated for this process.

In the event that an employee of the public service is qualified through this process, he/she may be considered for acting, deployment, assignment or secondment opportunities.

Positions to be filled: 1

Information you must provide

Your résumé.

Contact information for 2 references.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Secondary school diploma OR an acceptable combination of education, training and/or experience.

Degree equivalency

Experience working in Microsoft Outlook, Word, and Excel
Experience in providing administrative services (such as but not limited to preparing correspondence, reports, or documents; providing information; maintaining electronic or hard copy records; or filing, processing mail, or reception.)
Experience in providing guidance to clients for administrative processes.
*Recent experience working with an electronic information management system (such as PeopleSoft, SAP, etc.)

*Recent experience is defined as experience acquired within the last 3 years.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Planning and Organizing
Client Focus
Initiative
Teamwork
Integrity

The following may be applied / assessed at a later date (may be needed for the job)

Experience inputting and extracting information from SAP.
Experience providing guidance to managers, employees, and external clientele in Human Resources or Finance.

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities, women

Information on employment equity

In support of achieving a diversified workforce, consideration may be given to qualified candidates self-identifying as belonging to one of the following Employment Equity groups: Aboriginal peoples, Persons with a Disability; Visible Minorities, Women.

Placement of Agriculture and Agri-Food Canada (AAFC) employees affected by workforce adjustment.

Ability and willingness to work overtime at peak periods.

Conditions of employment

Reliability Status security clearance

Other information

Applications submitted by email will not be accepted. You must apply on-line through www.jobs.gc.ca.

Persons with disabilities preventing them from applying on-line are asked to contact 1-800-645-5605.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).

All communication relating to this process, including email correspondence, may be used in the assessment of qualifications.

Appointment decisions may be based on one or more of the following criteria:
- Matching of the individual's experience or qualifications to the strengths and weaknesses of the work team.
- Matching of the individual's experience or qualifications to the specific duties of the position being staffed.
- Depth, breadth, type of work-specific experience.
- Level/degree of one or more competencies/qualifications.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.