Assistant, Corporate Services (Anticipatory)

Important messages

Are you looking for a career where you can make a difference in people’s lives? Do you want to contribute in creating tangible results?

Does the following sound like you?

→ I thrive in a dynamic environment
→ I have strong analytical skills and decision-making abilities
→ I pay attention to detail. Producing high quality work is very important to me
→ I actively listen to and respect the opinions of others

If this is you, we strongly encourage you consider a career at the PBC!

Duties

Delivers services in the areas of finance, material management and administration to management, staff and board members in the Montreal regional office.

Work environment

The Parole Board of Canada (PBC) contributes to public safety with its core responsibility for the controlled, timed and gradual release of offenders back into society. The skills and talents of our staff are central to this work.

Our staff prides themselves in their work and accomplishments making the PBC an employer of choice as we strive to support the Government of Canada's goal of a safe and secure Canada.

Intent of the process

A pool of qualified candidates will be created with bilingual linguistic profiles as well as tenures (indeterminate, term, deployment, acting, assignment, secondment) which may vary according to the position being staffed.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:

Successful completion of two years of secondary school or employer-approved alternatives (Note 1).

1. The employer-approved alternatives to two years of secondary school are:
- A satisfactory score on the Public Service Commission test approved as an alternative to two years of secondary school; or
- An acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCES:

Recent* experience providing finance-related administrative services, such as making payments, verifying accounts payables and making purchases;

Experience working in a client-service environment.

*Recent: Acquired during the past two years. This period may be extended upon presentation of an approved leave form.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)

Information on language requirements

KNOWLEDGE:

Knowledge of the National Joint Council Travel Directive (Part III – Modules 1-2-3).

ABILITIES:

Ability to communicate effectively in writing ;
Ability to communicate effectively orally ;
Ability to manage priorities in order to respect deadlines ;
Ability to verify information accurately.

PERSONAL SUITABILITY:

Teamwork
Client service
Good interpersonal relationships
Reliability

The following may be applied / assessed at a later date (may be needed for the job)

EXPERIENCES:

Experience working with Freebalance;

Experience using the Shared Travel Services (STS) portal;

Recent* experience verifying travel claims.

*Recent: Acquired in the past two years. This period may be extended upon presentation of an approved leave form.

OPERATIONAL REQUIREMENTS:

Willingness and ability to work overtime;

Willingness and ability to travel by car to manage an automobile fleet.

Conditions of employment

Reliability Status security clearance

Valid driver’s licence

Other information

If you are unable to apply online please inform the contact person responsible for this process prior to the closing date.

A variety of assessment tools may be used. You will be advised of these tools at each assessment phase of this process.

For this selection process, our intention is to communicate with the candidates by email. Candidates who apply to this selection process must include in their application a valid email address and make sure that this address is functional at all times and accepts messages from unknown users (some email systems block these types of email). If you do not wish to receive your results by email, it is your responsibility to inform us.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.