Operational and Administrative Assistant

Important messages

*** NOTE: It is not required to submit a cover letter for this selection process. However, applicants must clearly demonstrate in their responses to the screening questions how they meet the “essential qualifications” (education AND experiences) as well as the “asset qualifications”. Supporting details are required for each qualification, explaining, for example, the extent of the experience and relevant dates. The answers provided to the screening questions will be the main source of information and the curriculum vitae will only be referred to as a secondary source of information. Failure to provide complete answers may result in job applications being screened from further consideration in this process.

Positions to be filled: 1

Information you must provide

Your résumé.

Contact information for 2 references.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION
Successful completion of studies from a recognized post-secondary educational institution.

Degree equivalency

EXPERIENCE
- Experience in providing administrative services;
- Experience in providing client services;
- Experience interpreting and applying regulation, administrative policies and procedures.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
Bilingual Imperative – Level BBB / BBB and French essential

Information on language requirements

KEY LEADERSHIP COMPETENCIES
- Demonstrating integrity and respect;
- Showing initiative and being action-oriented;
- Thinking things through;
- Working effectively with others.

ABILITIES
- Ability to deal effectively with the public;
- Ability to use Excell, Word and Outlook from Microsoft Office suite;
- Ability to set priorities and respect deadlines;
- Ability to communicate effectively in writing;
- Ability to communicate effectively orally;
- Ability to analyze, interpret and synthesize regulation, administrative policies and procedures.

The following may be applied / assessed at a later date (may be needed for the job)

EDUCATION
- University Degree;
- College Diploma in office system.

Degree equivalency

EXPERIENCE
- Experience in providing advice and making recommendation to clients;
- Experience in document management, including electronic information system;
- Experience in financial procédures.

OPERATIONAL REQUIREMENTS
- Willingness and ability to work overtime on short notice
- Willingness and ability to travel occasionally

Conditions of employment

Reliability Status security clearance

Other information

Acknowledgment of receipt of applications will not be sent to applicants.

We will contact candidates when the screening process is completed.

Candidates from outside the public service may be required to pay for travel and relocation costs associated with this selection process.

An interview may be administered.

Reference checks may be sought.

Candidates must meet the essential qualifications to be appointed to a position.

Candidates may be required to meet the asset qualifications or the organizational needs, depending on the requirements of the specific position being staffed.

You will have to provide proof of your education credentials. You will be advised to provide the documents later in the process. If you were educated outside of Canada, you must have your certificates and/or diplomas assessed against Canadian education standards. This will enable you to provide proof of Canadian equivalency when applying for a job in the public service. The Canadian Information Centre for International Credentials (CICIC) assists persons who wish to obtain an assessment of their educational, professional, and occupational credentials by referring them to the appropriate organizations The CICIC can be contacted at www.cicic.ca

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Transport Canada will accept applications on-line only.

All job applications must therefore be submitted through the Public Service Resourcing System (PSRS). Following are some of the benefits associated with applying on-line:
- Applicants can create a profile and a resume that can be used when applying for other processes without having to recreate a new application each time.
- Applicants can verify the status of their applications, at any time.
- For some jobs, applicants will find important information, namely the job questionnaire and a complete statement of merit criteria that are only available when applying on-line.

To submit an application on-line, please select the button "Apply Online" below.

Persons with disabilities preventing them from applying on-line are asked to contact 1-800-645-5605.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.