Aboriginal Administrative and Clerical Positions - Inventory

Important messages

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

PLEASE ENSURE YOU READ THE POSTER THOROUGHLY AS THE INSTRUCTIONS CONTAIN IMPORTANT INFORMATION THAT WILL BE REQUIRED IN THE APPLICATION PROCESS. FAILURE TO READ THE NOTES AND FOLLOW THE INSTRUCTIONS COULD RESULT IN YOUR APPLICATION MISSING CRITICAL INFORMATION THUS PROVIDING FOR INSUFFICIENT INFORMATION FOR THE ASSESSMENT BOARD TO COMPLETE YOUR ASSESSMENT AND RESULTING IN YOUR ELIMINATION FROM THE PROCESS.

Intent of the process

ANTICIPATORY STAFFING. This advertisement is for an inventory to fill future vacancies. A pool of qualified candidates may be established and may be used to staff future vacancies on an indeterminate, term, and/or acting basis. As positions become available, hiring managers may request referrals from the inventory. A random selection will be used at any time during the process to identify which applicants from the Inventory will be assessed.

Pool could be used for acting appointments under exceptional circumstances to protect employee's indeterminate status.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

A covering letter in 5,000 words (maximum) "~VERY IMPORTANT NOTICE~ It is your responsibility as a candidate to submit a cover letter, which clearly outlines how you meet each of the screening qualifications (i.e. Education and Experience Qualifications, both Essential and Assets) as well as a CV which is linked to the information in your cover letter. Please note that it is not sufficient to only state that you meet the qualifications or to provide a listing of current or past task descriptions. Rather you must provide concrete examples, which illustrate how you meet each qualification. One suitable approach is to use each screening qualification as a heading, and provide a detailed description on how that qualification is met. Failure to provide an appropriate cover letter may result in your application being rejected from the process. Candidates must clearly indicate the length of their work experiences, by providing detailed information."

Contact information for 3 references.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Successful completion of secondary school according to provincial or territorial standards or general equivalency diploma (G.E.D.)

Degree equivalency

Experience in providing administrative support services such as reception duties, mail handling, preparing correspondence and/or reports and/or filing.
Experience using databases for the purpose of data analysis, manipulation, verification & retrieval.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Post-secondary education in office administration, information technology, accounting, information management or another specialty relevant to the position to be staffed.

Degree equivalency

Experience using Microsoft applications (Word, Powerpoint, Excel).
Experience using an e-mail system.
Experience in sorting and delivering incoming and outgoing mail, and handling couriered items.
Experience creating spreadsheets in Microsoft Excel.

Indigenous and Northern Affairs Canada is committed to having a skilled and diversified workforce representative of the population it serves. In support of our strategy to achieve our employment goals for Aboriginal peoples, preference may be given to candidates who, at the time of application indicate that they are an Aboriginal person (self-declaration).

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Knowledge of current Aboriginal issues.
Knowledge of general office procedures.

Ability to proofread and correct spelling, grammar and punctuation errors in English.
Ability to perform clerical tasks quickly and accurately.
Planning and organizing.
Ability to communicate.

Effective Interpersonal Skills
Dependability
Thoroughness
Initiative
Teamwork

The following may be applied / assessed at a later date (may be needed for the job)

Work overtime occasionally
Work weekends occasionally
Frequently lift up to 25 kg
Occasionally travel for work related business
Possess a valid driver’s license

Conditions of employment

Reliability Status security clearance

Other information

Applicants who are entitled to a priority for appointment are encouraged to indicate this, along with their priority type, in their covering letter, résumé and/or application form.

The essential qualifications that are listed in the statement of merit criteria are mandatory. A pass mark will be established for each. Applicants must meet each essential qualification to be appointed to the position. An applicant may be appointed to the position even though he/she does not meet any or all of the asset qualifications. However, meeting these criteria is desirable and may be a deciding factor in choosing the person to be appointed. In the event that there are as many applicants who meet the essential qualifications as there are vacancies, the manager may decide not to assess some or all of the asset qualifications.

FAILURE TO CLEARLY DEMONSTRATE HOW YOU MEET THE ESSENTIAL CRITERIA (Education and Experience) WILL RESULT IN THE REJECTION OF YOUR APPLICATION. APPLICANTS WILL NOT BE SOLICITED FOR INCOMPLETE OR POSSIBLE MISSING INFORMATION.

Candidates may be required to meet the asset qualifications or the organizational needs, depending on the requirements of the specific position being staffed.

Candidates must meet each essential qualification to be appointed to a position, however, a person may be appointed to a position even though he/she does not meet any or all of the asset qualifications, operational requirements or organizational needs. Meeting these criteria is nonetheless desirable and may be a deciding factor for the staffing of some positions.

Candidates will be asked to provide proof of their education credentials and proof of citizenship at the assessment stage of this process. Failure to do so may result in your application not being considered further in the selection process.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

A written exam may be administered.

An interview will be administered.

Reference checks will be sought.

All communication relating to this process, including email correspondence and telephone conversations, may be used in the assessment of qualifications. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required.

Top-down consideration of scores at various points in the process may be used to determine the number of qualified candidates who will be considered further in the process.

On-line applications are strongly encouraged in order to take advantage of the many benefits of using the electronic recruitment system. Some of the benefits for applicants are as follows:
• modify your application at any time BEFORE the closing date;
• when applicable, answer screening questions highlighting the expected qualifications to the hiring manager;
• verify the status of your application and notifications, at any time; and
• obtain information through electronic notification of your assessment details and results.
Persons with disabilities preventing them from applying on-line are asked to contact 1-800-645-5605.
If you are unable to apply online, please contact the email address indicated in the "Contact information" section below PRIOR to the Closing Date. Please provide an explanation as to why you are not applying on-line for consideration. (Note: You must state the Selection Process number in the Subject of enquiry)

For this selection process, it is our intention to communicate with candidates VIA E-MAIL and/or jobs.gc.ca site for screening and assessment purposes; this will include communication of screening results and invitations to written tests and interviews. To that end, candidates must include a valid e-mail address in their application. IT IS THE CANDIDATE'S RESPONSIBILITY TO ENSURE THAT THIS ADDRESS IS FUNCTIONAL AND THAT IT ACCEPTS MESSAGES FROM UNKNOWN USERS (some e-mail systems block these types of e-mail). IT IS ALSO THE CANDIDATE'S RESPONSIBILITY TO ENSURE ACCURATE CONTACT INFORMATION IS PROVIDED AND UPDATED AS REQUIRED.

Acknowledgment of receipt of applications will not be sent; we will contact candidates when the screening process is completed.

Preference in appointment may be given to employees who have been, or will be, impacted by work force adjustment and/or realignment of work.

Achieving a representative workforce has been identified as an organizational need in the merit criteria, and shall be applied in this appointment process.

The masculine gender has been utilized to ensure brevity. It should be interpreted in a generic manner as pertaining to both men and women.

The Public Service of Canada recognizes that the diversity of its employees' population contributes to its strength and integrity. We are committed to achieving employment equity and developing a highly capable workforce that is representative of Canadian Society. We therefore encourage women (especially in non-traditional occupations), Aboriginal peoples, persons with disabilities, and members of visible minority groups to apply and declare themselves as part of one or more of the above mentioned Employment Equity Designated Groups.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.