Administrative Officer

Intent of the process

The immediate need is to fill a bilingual imperative, BBB/BBB position on a temporarily basis for 12 months.

However, a pool of partially qualified candidates will be established through this selection process to staff identical or similar positions with various language requirements (English Essential and Bilingual) and profiles (BBB/BBB, CBC/CBC and CCC/CCC) and various security requirements in the National Capital Region. All federal organizations listed in Schedules I, IV and V of the Financial Administration Act may use this selection process to appoint a candidate to its organization. These positions may be staffed on an indeterminate (appointment or deployment) or temporary basis (term, acting, assignment or secondment).

Positions to be filled: 1

Information you must provide

Your résumé.

Contact information for 2 references.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION
ED1: Secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE
EX1: Experience in providing administrative services to senior management*.
EX2: Recent** experience in managing the daily agenda of higher management*, including planning and coordinating meetings or appointments.
EX3: Experience in working with the following MS Office software: Word, Excel, Outlook and PowerPoint.

*Senior management is defined as an executive at the director level of higher.
**Recent is defined as Experience normally acquired within 2 last years.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

EXPERIENCE
AEX1: Experience scheduling and organizing travel arrangements.
AEX2: Experience working with financial information or financial documents such as budget tracking and forecasting, acquisition card reconciliation or petty cash.
AEX3: Experience in researching, extracting, compiling or manipulating data using information management systems.
AEX4: Experience in drafting, editing or verifying correspondence or reports.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
The immediate need is to fill a bilingual imperative, BBB/BBB position.

However, a pool of partially qualified candidates will be established through this selection process to staff identical or similar positions with various language requirements (English Essential and Bilingual) and profiles (BBB/BBB, CBC/CBC and CCC/CCC).

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

KNOWLEDGE
K1: Knowledge of general office practices and procedures.
K2: Knowledge of policies and procedures related to human resources management and financial management.

ABILITIES
A1: Ability to plan and organize.
A2: Ability to communicate effectively in writing.
A3: Ability to communicate effectively orally.
A4: Ability to solve problems.

PERSONAL SUITABILITY
PS1: Effective interpersonal relationships
PS2: Initiative
PS3: Judgment
PS4: Detail oriented

The following may be applied / assessed at a later date (may be needed for the job)

ORGANIZATIONAL NEEDS
Environment Canada is committed to having a skilled and diversified workforce representative of the population we serve. In support of our Engagement Strategy to achieve employment equity goals, selection may be limited to candidates self-identifying as belonging to one of the following Employment Equity groups: Aboriginal peoples, Persons with a Disability, Visible Minorities and Women.

Information on employment equity

OPERATIONAL REQUIREMENTS
Be willing and able to work overtime if needed.

Conditions of employment

Reliability Status security clearance - This factor is not used at the pre-selection stage. The hiring department is responsible for the security clearance process.

Tests

Applicants must successfully write Public Service Entrance Exam (PSEE).

Public Service Entrance Exam UIT

Applicants must complete the Public Service Entrance Exam Unsupervised Internet Test as part of the screening for this selection process. This exam consists of two sub-tests: the Test of Reasoning and the Test of Judgement. While all applicants are asked to take the first sub-test, you will only be invited to take the second sub-test if additional information is required to complete the assessment. You will have 90 minutes to complete the Test of Reasoning and 75 minutes to complete the Test of Judgement (if required). You must complete the test(s) before you submit your application for this position.

For more information, please consult: Public Service Entrance Exam - Unsupervised Internet Test

Other information

Acknowledgment of receipt of applications will not be sent; we will contact candidates when the screening process is completed.

The hiring Department will only accept on-line applications. All job applications must therefore be submitted through the Public Service Resourcing System (PSRS). Following are some of the benefits associated with applying on-line.
• Applicants can create a profile and a resume that can be used when applying for other processes without having to recreate a new application each time.
• Applicants can modify their application/resume at any time BEFORE the closing date indicated on the job advertisement.
• Applicants can verify the status of their applications, at any time.
• Applicants can be notified electronically of tests or interviews and results.
For some jobs, applicants will find important information, namely the job questionnaire and a complete statement of merit criteria that are only available when applying on-line.

It is your responsibility to ensure that your email and contact information are maintained with the Assessment board AND in your Public Service Resourcing System (PSRS) account. As all of the communication for this process will be conducted via the email address provided in your application AND via your PSRS account, it is your responsibility to ensure that you check for messages regularly and to ensure that your email address accepts messages from unknown users (some email systems block these types of email or filter them to a junk mail folder). Failure to respond to key messages may result in your being eliminated from this process.

Depending on the number of applicants, the needs and/or Human Resources plans, volume management strategies such as random selection, top-down approach and/or establishing cut-off scores to determine who will continue in the staffing process, MAY BE USED for the purpose of managing applications.

Candidates invited to an interview will be required to bring proof of their education credentials, in the form of a diploma or official transcript (original documents only).

Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca/

Please note that any information provided through this selection process may be considered in the assessment of any of the essential or other qualifications, including the ability to communicate effectively in writing.

Persons are entitled to participate in the selection process in the official language of their choice.

Candidates who have been assessed and found to have met all essential qualifications except official language requirements may update their second-language evaluation (SLE) results for as long as the pool is valid. Each candidate can only undergo SLE testing one time within the context of an appointment process; any update to a candidate's linguistic profile must be as a result of subsequent SLE testing done outside of this appointment process.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.