Passport Officer (Inventory)

Important messages

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

APPLICATION INFORMATION:

Your application in this inventory will be active for 180 days. A notice that your application is about to expire will be posted to the My jobs menu of your account 21 days before the end of your active period. If you do not take action, your application will no longer be active and therefore no longer considered for this inventory. Should your application become inactive while the process is still open, a notice will be posted to your account indicating that your application has expired; you may select the link Update my Inventory Status to reaffirm your interest.

Only on-line applications through the Public Service Resourcing System will be accepted. To submit an application on-line, please click on the button "Apply Online". Persons with disabilities preventing them from applying on-line are asked to contact 1-800-645-5605.

Please note when submitting an application to this selection process, you will be prompted to answer screening questions concerning the essential education and experience qualifications and, if applicable, other qualifications. When answering these questions, please provide detailed, concrete examples that clearly demonstrate HOW YOU meet the requirement. Failure to clearly substantiate how you meet the screening criteria may result in the rejection of your application. Candidates may not be solicited for incomplete or possible missing information. Resumes will be used as a secondary source to validate the experience and education described in the screening questions.

INSTRUCTIONS
When recording your examples, be sure that:
• Provide concrete, specific examples of actions that speak directly to the experience sought.
• Choose examples with sufficient complexity, impact and degree of difficulty that will allow you to illustrate to what extent and depth you have shown the behaviours expected for each qualification.
• Focus on what you did. In referring to an experience achieved in the context of a team, set your role apart from the role(s) of others.
• Please describe the achievements in the past tense. This will help to ensure that you are providing concrete examples, rather than making general statements (e.g. instead of saying “I work well within a team….” you can say “I worked well with a team when….”).
• Use action verbs when describing your experience i.e. lead, managed, organized, planned, prepared, informed, determined, etc.
• Provide all examples in sentence format.
• Each example must include when the example took place, background of each situation, what you did, how you did it, what your role was in the situation, and what was the outcome.

Please note that candidates (including employees of the Federal Public Service) will not be considered to be in travel status or on government business and that travel costs will not be reimbursed. Consequently, candidates will be responsible for travel costs.

Assessment will occur on an ongoing basis and may take place during the day, evening or weekends. Failure to attend assessment may result in the rejection of your candidacy.

If candidates are pulled from this inventory and are unsuccessful, their application will not be given any further consideration. We encourage candidates to continue to consult the other external job opportunities posted by the Public Service Commission of Canada at following address:
http://jobs-emplois.gc.ca/index-eng.htm.

This inventory advertisement may also be used for casual employment. Casual employment is a temporary form of employment for a maximum of 90 working days per department in a calendar year. A casual worker may not apply to internal job opportunities.

Work environment

The work environment will be attractive to people who are:
. highly motivated
. quick learners
. quality-oriented
. customer-focused
. able to thrive in a fast-paced, high-volume environment

We are looking for candidates who possess and demonstrate:
. strong communication talents
. excellent customer service skills
. thinking skills
. information-gathering and computer-keyboarding skills

This position involves prolonged exposure to the public in an open environment with minimal privacy. There is a constant exposure to noise from office equipment, the clients and co-workers. Work conditions require adapting to change, dealing with stress and dealing with potentially frustrated clients.

Intent of the process

The intent is to establish pools of qualified candidates to staff current or future positions with various language requirements. Pools may be used to staff Indeterminate, Term and Casual positions on a full time or part time basis in the following locations in the Atlantic Region:

1. Fredericton
2. Halifax
3. St John’s

Applicants are encouraged to apply only if they are willing and able to work in or relocate to these locations. Applicants must specify the location(s) for which they are interested in their applications.

The pools may be used to staff similar positions in various locations within the department in the Atlantic region.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

ESSENTIAL QUALIFICATIONS

EDUCATION:

Secondary school diploma or employer-approved alternatives (a satisfactory score on the PSC test approved as an alternative to a secondary school diploma; or an acceptable combination of education, training and/or experience)

If applicants are screened into the process and contacted, they must be prepared to provide proof of education upon request. Failure to provide the information when requested will result in rejection of application.

Degree equivalency

EXPERIENCE:

Experience in delivering services or programs to the general public involving obtaining and providing information requiring explanation or clarification.

Experience in using technology (e.g. e-mail, Internet and word processing)

ABILITIES AND PERSONAL SUITABILITY:

Communication (written)
Thinking Skills
Diagnostic Information Gathering
Dependability

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
English Essential
Bilingual Imperative BBB/BBB

Information on language requirements

ABILITIES AND PERSONAL SUITABILITY:

Communication (oral)
Verification and Accuracy
Client Focus
Interpersonal Awareness

The following may be applied / assessed at a later date (may be needed for the job)

ASSET QUALIFICATIONS

EDUCATION:

Graduation with a degree from a recognized post-secondary institution

If applicants are screened into the process and contacted, they must be prepared to provide proof of education upon request. Applicants with foreign educational credentials are required to provide proof of Canadian equivalency. Please click on "Degree equivalency" for more information. Failure to provide the information when requested will result in rejection of application.

Successful completion of Passport Officer training including the qualification period

Degree equivalency

EXPERIENCE:

Significant* experience in delivering services to clients involving obtaining and providing information requiring explanation or clarification.

Experience in working in a high-volume client service environment.

Experience in receiving passport applications

*Significant is defined as 6 months continuous experience.

ABILITIES AND PERSONAL SUITABILITY:

Working with Others

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities, women

Information on employment equity

OPERATIONAL REQUIREMENTS:

Willing and able to work overtime as required.
Willing and able to work outside core hours, including evenings and weekends, as per operational requirements.
Willing and able to travel for extended periods for purposes of training.

Conditions of employment

Secret security clearance

Willing and able to travel for training purposes.

Other information

This process is being carried out in conjunction with selection process number: 2017-CSD-EA-PEI-10684. For all of the common qualifications, the same assessment tools will be used. Should you apply on more than one process, you will be assessed for all common qualifications with the same assessment tools that will be applied towards the processes mentioned above. A separate pool of qualified candidates will be established for each process. Please note that the area of selection, the experience and assets might be different from one process to another, so it’s important to demonstrate how you meet the criteria that may be used for pre-screening for each process for which you would like to apply.

Acknowledgment of receipt of applications will not be sent. We will only contact those candidates screened into the process.

Communication (including invitations for assessment) for this process will be sent by email. It is the responsibility of the Applicant to ensure accurate contact information is provided and updated as required. Applicants who apply to this selection process must include an email address that accepts email from unknown users (some email systems block these types of email). Applicants are strongly encouraged to check their email on a regular basis.

Candidates are entitled to participate in the appointment process in the official language of their choice.

A variety of assessment tools may be used (written examination, interview in person, by telephone or by videoconference and/or reference checks).

At the time of assessment, proof of Canadian Citizenship, proof of Education and at least 2 work references will be required.

A random selection and/or top down selection may be used at any point during the assessment process.

All information obtained throughout the selection process, from the time of application to close of process, may/will be used to evaluate the candidates.

To be considered for a Bilingual Imperative BBB/BBB position, you must already have Second Language Evaluation results at the BBB/BBB level (proof will be required) OR you must be willing to undergo a Second Language Evaluation.

Candidates must meet all of the essential qualifications to be appointed to a position. A candidate may be appointed to the position even though he/she does not meet any or all of the asset qualifications, organizational requirements, or operational needs. However, meeting these criteria is desirable and may be used as a deciding factor in choosing the person to be appointed.

Successful candidates who are already employed with the Federal Public Service will be on assignment-secondment (approval from current manager is required) to the position while completing the Passport Officer Training Course and Qualifying Period. After successful completion of the training and Qualifying Period, of respectively 3 weeks and 50 working days, candidates will be deployed to the XX position in Branch XYZ, location etc. with no changes to their respective tenure/period of employment. Candidates who do not successfully complete the training and Qualifying Period will return to their substantive position.

Successful candidates from outside the public service will be on probation for the duration of the term (should the term be 12 months or less) and will need to successfully compete a Training Course and a Qualifying Period of respectively 3 weeks and 50 working days to remain in the position.

At Employment and Social Development Canada, diversity is our strength. If you’re a woman, an Aboriginal person, a person with a disability or a visible minority and are interested in bringing in different perspectives and insights, let us know by completing the Employment Equity (EE) section in your application. Appointments of members of these EE groups could be made to ensure our workforce is inclusive and representative of the Canadian public we serve.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.